MELA Meeting Minutes 2003 - 2017

f. Numbers for fee assessment will be pulled for the summer term on June 24 and bills will be sent the next week. No shows should be submitted to other DLCs by Tuesday, June 21. g. Ms. Kimble announced that a demonstration of virtual labs for science courses will be held at PRCC on June 13 and June 14 at Holmes, Grenada. Please invite anyone at your college who does not currently use this technology and would benefit from seeing this demonstration. The possibility of doing a web conference for this was discussed. h. Ms. Kimble announced that a new seminar for Math/Science instructors will be held for a "Sharing of Best Practices" at Copiah Lincoln Community College in September. i. Ms. Kimble presented a guideline for entering course information into the enrollment tool. A general discussion about academic dishonesty awareness ensued. The technology committee was asked to examine some tools for preventing academic dishonesty including, Net Op (Ms. McCrimon will provide more information on this) Safe Assignment, Turnitin, etc. j. Andrea Scott asked about the status of the help desk service (Presidium). Ms. Kimble stated that a request for proposal has been sent out on this and will hopefully be put into place by the fall term. k. Dr. Day and Ive Burnett discussed the e-audit process. An e-audit schedule was presented. Dr. Day invited DLCs to attend the Registrar's meeting on June 23 rd and 24 th . Mark Smith asked if colleges can use an electronic signature for MSVCC audit rolls. Dr. Day approved this request. The format of the electronic signature is date of birth plus initials of the instructor. A general discussion about the different status options for students was discussed. Dr. Day reminded members that students with a status of active and current are the only ones who will receive funding from the state. State funds will not be received for students listed with a status of inactive or withdrawn. l. Ms. Kimble is still working on compiling the Hosted Course Evaluation forms that have been submitted by each college. A general discussion about course evaluations and how each college handles evaluations continued. m. The compiled withdrawal information was presented and the group discussed withdrawal procedures at each school. It was indicated that this information is being collected for DLCs to distribute to instructors so that they will have a better understanding of each college's withdrawal procedures. Ms. Kimble will update the withdrawal information and resend it to the association members. n. The next DLC meeting will be held on Wednesday, June 22 in conjunction with the Registrars meeting. The afternoon session will include Insite training. Instructors who could train others at each college should be invited. Unfinished business a. Laura Lofton asked for an enrollment tool feature that would make it easy to identify whether or not special needs or permitted materials are allowed during proctored testing. Mr. Yates indicated that this had been submitted to Mr. Burnett. b. Jackie Bailey-Hall asked for clarification about cut-out dates. Up to the 75% date, students (in most cases) receive a W or equivalent grade. New Business a. Ms. Kimble reminded members that money from MSVCC is available for training. Mark Smith stated that the training sub-committee is interested in developing a training program for online instructors that would create a "Certified Online Instructor." Ms. Kimble discussed a program that she heard about at the Blackboard user's conference that the training sub-committee could use an example. Ms. Kimble stated that the association would need to determine who would facilitate this training and whether or not they would be paid to do this. Andrea Scott asked whether outsourcing this training would be an option. The consensus of the group was that it would not be

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