MELA Meeting Minutes 2003 - 2017

3. Testing Problems - the problems have been submitted to bb development. They think there is a language problem and may require some down time to repair. 4. Purge ii. Enrollment Tool Requests 1. The validation function for Audit Rolls is ready for review. Ms. Kimble will send an email to remind members to check it out. 2. Please visit the community tab to add suggestions/recommendations for queries. Mr. Burnett will not work on any changes until the association presents recommendations in writing. 3. Alicia Shows asked if we can get a list of tables and field listing (data dictionary) so that we can determine which queries we want. iii. Help Desk Deployment 1. The help desk has been deployed and is receiving calls 2. Please review the Presidium help desk site to verify that it has all the information you need 3. The biggest question they've had so far is "How do I register for online classes?" In addition, most students do not know who their host college is. Ms. Kimble suggested that members use this information to update their websites to answer these frequently asked questions. iv. Condensed Term 1. MGCCC & PRCC will run condensed terms again this spring. In the fall, other colleges will be able offer short-term sessions. The regular term runs 15 weeks. The short term sessions will be run in two eight week sessions. The suggestion is to allow the second short term semester to extend a week after the end of the term. Members agreed. v. Dates 1. Add/Drop will be January 17 th and 18 th since January 16 th is a holiday. There has been discussion about MSVCC Add/drop not matching with local institutions' add/drop. If your college continues add/drop after the MSVCC dates, please add only to your courses or contact the other college for permission before adding any students. 2. No shows should be reported to DLCs by Thursday, February 2 nd . Ms. Kimble mentioned that there were many problems with grade submissions this fall largely because of withdrawal issues. Ms. Kimble asked members to caution instructors to submit withdrawals in a timely fashion. Ms. Kimble also asked DLCs to have instructors verify the names on the grade list as soon as the grade submission tool vi. Withdrawals 1. Andrea Scott reminded members about their excessive absence policy. EMCC instructors do not drop students. If a student wishes to be removed from an EMCC class, they must request a withdrawal. A discussion about this policy occurred and Ms. Scott stated that she would send a list of inactive students at the time of the audit and again right before the MSVCC withdrawal date. 2. Students who have never attended should be marked in MSVCC as a Withdrawal with the reason listed as Never Attended and the LDA as the first day of class. Do not remove the students from the course after add/drop. is turned on so that last-minute problems can be prevented. 3. The MSVCC fee assessment date is Friday, February 3

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