MELA Meeting Minutes 2003 - 2017

III.

New Business A. College Policy and Procedure for Templating (Who does it and how is it handled?) a. College Updates a. PRCC – Master template is ran from files. Edits course navigation only and adds columns to the gradebook for midterm and final grades. b. NW – Stacey copies in front pages for course. All modeled to be alike except for banner image. c. NE – Templates are a work in progress. d. MGCCC – No templates. e. MDCC – No templates but they do require certain buttons be used for course navigation. f. JCJC – No templates. g. ICC – Templates everything (over 200 templates). Working toward templating traditionally, as well. Copies of templates are completed manually. h. Holmes – Has several master templates but not for all modalities. Orientation is in all templates and navigation menu varies based on modality. i. Hinds – Multiple master templates. OL templates front page, navigation, policy and procedures, orientation quiz, and Hinds’ custom navigation button. Traditional also has Hinds’ navigation button. All orientation and developmental courses template as copies, but the rest of the templates are routed thru SIS files. j. EMCC – Templates front page for OL classes. Navigation and modules differ between full and short term courses. Student info module, policies, proctoring info, etc. k. ECCC – Home page via SIS files for Spring 16. l. CoLin – Templates LLS courses for now. m. Coahoma – Starting Spring 16 with navigation, front pages, and modules. b. Templates are placed in to Canvas using the files. Rules are written to say which template course is placed in to other course shells (final column of file). Instructors are asked to do partial copies in order to avoid duplication of template content. c. Hard coding templates an option to avoid overrides during copies (needs to be investigated) d. Jeremey Elliot at Hinds can provide info on doing a manual drop for templates if files run before templates added to final column. SIS ID for template course is used in the template column in the Canvas file. Must be pushed via token instead of automated. e. Northeast IT has a free program via windows that they use for script copies (will share more info in future). B. MCCB 1. New Executive Director a. Dr. Andrea Mayfield will assume her new role December 1 st . Audra provided background info, etc, in her email announcement. 2. ET Updates a. Midterm Control Dates – Current midterm control dates are not correct. Ive can complete a mass system change if we send him the correct dates/terms. (Dates must be correct in control file when it is uploaded). Grades will open five days before due date and remain open for three days after due date per agreement made during MELA Retreat Summer 2015. b. Dates for Spring 16 are already loaded. Colleges need to review and approve that all midterm and final control dates look correct. Approve by October 2 nd . Email Audra with problems with dates. c. Audra Kimble has requested the summer calendar and will begin building terms and checking dates in the ET.

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