BNFCF Board Meeting March 12 2018b

BOARD OF DIRECTORS MEETING MONDAY, MARCH 12, 2018

AGENDA

4:30 PM

Call Meeting to Order & Invocation

4:32 PM

Approval of February 5, 2018 Meeting Minutes

4:35 PM

Financial Report

Austin

4:50 PM

Charity Awards

5:05 PM

Board of Directors -

Number of openings/terms set to expire

Nancy

-

Nominees

5:20 PM

Pros & Cons of Event -

Review & discuss list

5:50 PM

Annual Meeting

Mike

6:00 PM

Motion to Adjourn

BOBBY NICHOLS-FIDDLESTICKS FOUNDATION, INC. BALANCE SHEETS

3/9/2018

3/9/2017

8/31/2017

ASSETS

Current Assets Cash

FineMark Bank Oppenheimer

1,071,575.43 $

$

952,349.33 14,607.53 966,956.86

$

39,903.03 1,692.02 41,595.05

19,718.97

Total Cash

1,091,294.40

Other Current Assets Prepaid Expenses

136.00

129.00

540.00

Receivables

69,967.94 70,103.94

170,100.00 170,229.00

50.00

Total Other Current Assets

590.00

Total Current Assets

1,161,398.34

1,137,185.86

42,185.05

Marketable Securities, at 1/31/18 market value

14,637.60

-

-

TOTAL ASSETS

1,176,035.94 $

1,137,185.86 $

$

42,185.05

LIABILITIES & EQUITY Current Liabilities

Accounts Payable Accrued Expenses Deferred Revenue

$

-

$

269,237.20 64,249.35

$

3,411.60 14,875.88 22,255.13 40,542.61

59,000.00

-

1,957.83

Total Current Liabilities

59,000.00

335,444.38

Equity

Fund Balance

1,642.44

15,502.08 786,239.40 801,741.48

15,502.08 (13,859.64)

Net Revenue (Expense)

1,115,393.50 1,117,035.94

Total Equity

1,642.44

TOTAL LIABILITIES & EQUITY

1,176,035.94 $

1,137,185.86 $

$

42,185.05

BOBBY NICHOLS-FIDDLESTICKS FOUNDATION, INC. STATEMENTS OF REVENUES AND EXPENSES - PRELIMINARY

Fiscal YTD 3/9/2018

Fiscal YTD 3/9/2017

Fiscal YTD 8/31/2017

Revenue

Event

Auction Live

Saturday

$

119,650.00 312,500.00 432,150.00

$

70,000.00 233,750.00 303,750.00

$

70,000.00 233,750.00 303,750.00

Sunday

Total Live

Silent

Saturday

30,115.00 59,950.00 90,065.00 522,215.00

25,355.00 55,640.00 80,995.00 384,745.00

25,355.00 55,640.00 80,995.00 384,745.00

Sunday

Total Silent

Total Auction

Appeals

Saturday

56,400.00 108,700.00 165,100.00

64,400.00 87,350.00 151,750.00

64,400.00 77,100.00 141,500.00

Sunday

Total Appeals

Progressive Dinner

20,000.00

10,500.00

10,500.00

Wine Pull

2,200.00

-

-

Raffle

34,410.00

35,921.00

35,921.00

Golf Entry Fees

Paid Golf Entry Fees

161,000.00

133,000.00

156,000.00

Plus Comped Sponsor Golfers

87,000.00

78,000.00

78,000.00

Total Golf Entry Fees

248,000.00

211,000.00

234,000.00

Gala Tables

2,300.00

800.00

800.00

Sponsorships Title

75,000.00 60,000.00 25,000.00 160,000.00 105,000.00 72,100.35 15,000.00 82,370.30 51,500.00 25,969.50 680,060.15 (87,000.00) 593,060.15 8,120.00

40,000.00 60,000.00 50,000.00 60,000.00 120,000.00 70,000.00 23,000.00 59,769.05 36,536.00 24,000.00 549,805.05 (78,000.00) 471,805.05 6,500.00

40,000.00 60,000.00 50,000.00 60,000.00 120,000.00 70,000.00 23,000.00 59,769.05 36,536.00 24,000.00 549,555.05 (78,000.00) 471,555.05 6,250.00

Presenting Principal Platinum Diamond

Gold Silver Ruby

Emerald Quartz Copper

Total Sponsorships

Less Comped Sponsor Golfers

Sponsorships, net

Tennis

3,660.00

3,420.00

3,420.00

Total Event Revenue

1,590,945.15

1,269,941.05

1,282,441.05

Other Revenue

Membership Dues Individual

11,550.00 70,750.00 82,300.00 48,850.00

11,800.00 69,500.00 81,300.00

11,950.00 69,750.00 81,700.00 32,225.00

Family

Total Membership

Contributions

7,324.00

Memorial Contributions

2,650.00

660.00 128.27

740.00 439.18

Interest

98.44

Total Other Revenue

133,898.44

89,412.27

115,104.18

Total Revenue

1,724,843.59

1,359,353.32

1,397,545.23

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BOBBY NICHOLS-FIDDLESTICKS FOUNDATION, INC. STATEMENTS OF REVENUES AND EXPENSES - PRELIMINARY

Fiscal YTD 3/9/2018

Fiscal YTD 3/9/2017

Fiscal YTD 8/31/2017

Cost of Event Revenue Auction Items

51,521.01 71,298.00 23,941.00 151,873.74 17,600.00

53,502.30 67,038.00 15,000.00 136,990.50 14,857.21

52,111.04 63,634.00 18,924.00 137,558.36 14,857.21

Prizes and Gifts

Auctioneer

Food, Beverage and Banquet Catering

Golf Fees - Greens and Carts Insurance - Special Event

1,720.00

1,290.00

1,290.00

Equipment Rental

128,703.97 71,400.00

129,641.11 71,000.00

129,749.72 71,000.00

Professional Golfer Fees Other Event Expenses

Credit Card/PayPal Fees

22,183.55 3,300.00 3,643.35 7,319.48 10,678.77 6,728.00 2,467.94 1,660.00

16,522.34 3,700.00 23,168.81 1,400.00 10,389.64 6,500.00 1,555.43 1,810.00 1,656.78 2,500.00 69,203.00 1,010.96 559,533.08

17,936.68 3,700.00 23,168.81 3,000.00 10,541.81 6,500.00 2,698.82 1,810.00 4,912.52 1,500.00 75,768.64 1,010.96 565,903.93

Entertainment

FCC Labor and Fee Photography/Video

Printing

Professional Fees

Shipping

Signs

Supplies

7,302.43

Travel

-

Other Event Expenses

65,283.52

Tennis

452.00

Total Cost of Event Revenue

583,793.24

Total Revenue, less of Cost of Event Revenue

1,141,050.35

799,820.24

831,641.30

Administrative Support Expenses Bank Fees

309.06 731.03

117.29 300.00

117.29 400.00

Internet

Insurance - Liability Postage and Shipping

1,358.00

1,368.00

1,368.00 1,157.42

845.02

978.42 312.50

Printing

2,001.50 10,712.50

482.50

Professional Fees

8,187.50 1,430.13

14,950.00 1,469.73 1,556.00 21,500.94

Supplies

751.74 948.00

Storage Rent

887.00

Total Administrative Support Expenses

17,656.85

13,580.84

Charitable Contributions

Abuse Counseling Treatment Center

- - -

- - - - - - -

325,000.00 325,000.00 116,000.00 8,000.00 10,000.00 40,000.00 824,000.00

Childrens's Advocacy Center

Blessings in a Backpack Copper Cannon Camp

8,000.00

Cincinnati Scholarship Fund/Johnny Bench Foundation

- -

Liberty Youth Ranch

Total Charitable Contributions

8,000.00

Total Administrative and Charitiable Contribtution Expense

25,656.85

13,580.84

845,500.94

Net Revenue (Expense)

1,115,393.50 $

786,239.40 $

$

(13,859.64)

2 of 2

2018 Nichols Cup

Pro

Con

Auction Preview

Wine Pull

Logistics of wine pull monies Could have used more wine

- - - -

Fun, well received Signage, placement

Too many auction items caused confusion Too many people in charge of silent auction

Well-advertised

Wrapping of bottles

Sat & Sun items out together

New members learned about us

- Caused confusion

Kicks the weekend off in a positive way Auction item info received in advance

- Added time needed for Sat setup

“Why can’t I start to bid on Sat items?”

Nichols Cup Neighborhood Celebration

Sarah & the National Anthem

Long buffet lines

25 children with flags

Carving station slowed the food line

The video prior to the children’s entrance

Long dessert station line Storage of auction items

Energy in the room

Chairs all the same type

Misplacement of auction item box/info

Dancing commenced by 9:15 PM

No auction/sponsor comm. list in program

Mike’s energy & enthusiasm

Cost of band vs. a DJ?

Flow & pace

Confusion on member charge when guest wants to pay. Maybe charge Gesture account

Jeff Diggs recognizing tennis winners

Pictures of the tennis winners on the screen

People told no for a table of 12

Emailing a preview of auction items

Seating chart challenges Lights were on for video

Tito’s bar & ice sculpture

Special needs results

Did not call people by table # for buffet Sunday auction items out on display Premier Section needed better display Too many silent auction items Silent auction aisles too narrow Silent auction items not set up by category No advance design plan Bidders did not know more info was avail if they scrolled down on their phone

On time

Location of raffle

Sunday Night

Video

Up against it time wise for set up

Francisco being there

Items not categorized

Francisco describing paintings

Expensive drinking glass rental charge Too many silent auction decision makers Too many unpaid local golf pros attended FCC employees handled auction check out

Johnny Bench sport coat presentation

New & exciting live auction items

Different theme than Sat night

Recognizing Principal of the Year

Room too hot

Room set up

Short rib meat selection

Mike’s energy & enthusiasm

Too many silent auction items

Bar service

Better presence of Premier Section Clogged silent auction aisle ways No BNFCF staff shirt for food servers Maybe “flip the tent?” – Sarah idea Better location for Progress. Dinner sign

Flow

On time

Location of raffle

Monday

Bobby Nichols grandchildren for raffle

No television coverage

New trophies Food

Chip Beck golf clinic Travis’ commentary Fox Sports radio talk show News-Press coverage earlier in the week

Tennis Tournament

Hands down best BN tennis event ever. Winners were announced at Saturday’s party

Blayne and staff took over all Food and Beverage for the entire day. (Breakfast and lunch). Professional photographer to capture all pictures and winners so we could instantly have them at party. Timing of all tennis play (tournament) was right on spot. Fantastic weather and just overall a great day. Cons. Communication of party (rsvp) to front desk better. When should we start telling key volunteers to start their duties? Example Tennis goody bag. Should we have a kids division?