Family Handbook 2019-20

Online Parent Directory Confidentiality Agreement All new and returning families must sign the Online Parent Directory Confidentiality Agreement during the registration process in February of each year as part of the re-enrolment procedure. It grants Havergal College permission to release your household information within the Havergal community, including your home address, home telephone number and primary email address. Parents have the ability to update their household information online, as well as selecting what information they want published in the Online Parent Directory for other parents to see. As part of the Havergal community, parents adhere to the school’s confidentiality agreement regarding personal data with respect to privacy laws, including access and use of information on the Online Parent Directory: they agree to keep confidential the information, materials and knowledge to which they are privy and agree not to use / circulate / share any of this information for any reason or gain of any other kind. They also agree to only use the Online Parent Directory information for school-related purposes. Parents found to be acting in a way that is not in keeping with this agreement will receive a warning for the first incident and will be blocked from access to the Parent Portal for repeated infractions. Academic Communication Establishing and keeping open lines of communication between the school and home is essential to the maintenance of an excellent learning environment and promoting wellness in our students. For academic issues, parents are always encouraged to meet directly with their daughters’ teachers whenever you have a question, concern or commendation. Teachers will reach out to parents by phone and email to do the same as needed throughout the year. In general, parents should never be surprised about their daughter’s academic progress in any subject. Homeroom and Form teachers, Teacher Advisors, Assistant Heads, Department Heads, Learning Support Specialists, Guidance Counsellors, School Nurses, the school-based Social Worker, Chaplains, Coaches and Vice Principals will reach out to parents as needed. Please feel welcome to contact members within this group at any time throughout the year to share behind-the-scenes information you feel is important for the school to know about your daughter: a beloved grandparent is ill; the family pet has died; a divorce. Most concerns you may have can be addressed by the people noted above. In most instances, you can expect for your call or email to be returned within 24 hours on a weekday. However, some issues or concerns may require several contacts to be resolved satisfactorily. Additionally, parents (and students) who email teachers at unreasonably late (or early) times during the day should not expect to receive an immediate reply.

Last Edited: August 20, 2019 Havergal College Family Handbook 2019–20

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