SBCJC POLICIES

Section 5: Staff Positions

MS COMMUNITY COLLEGE BOARD POLICIES AND PROCEDURES MANUAL

Title: Technical Specialist for Academic and Student Affairs

Initial Date of Adoption: April 11, 2014

Reference:

Code Number: 5.43

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TECHNICAL SPECIALIST – STUDENT & ACADEMIC AFFAIRS Characteristics of Work:

The Technical Specialist – Student & Academic Affairs will provide a full range of advanced and complex administrative support to the Division of Student and Academic Affairs. This division supports Athletics, Adult Basic Education (ABE), General Educational Development (GED) services, and the Commission of Proprietary Schools and College Registration (CPSCR). The incumbent also must exercise independent judgment in a dynamic environment with conflicting priorities requiring a high degree of flexibility, discretion, and tact in handling sensitive and complex issues. Examples of Work: The following examples are intended only as illustrations of the various tasks performed by the incumbent in this position. These examples are not meant to be exhaustive; they are representative of the general functions of this position. 1. Serve as the liaison with the Chief Academic Officers and the 15 public community and junior colleges in all areas including, but not limited to, the uniform course renumbering system, coordination of class minutes calendar, membership list, and website. 2. Interact frequently with all levels of management internal and external to the agency. Represent the Academic and Student Affairs Division in daily issues to gather, clarify and disseminate information. 3. Manage complex calendars, independently setting priorities when scheduling appointments. 4. Plan and coordinate complex meetings with both high level internal and external contacts. 5. Compose correspondence for management’s signature; review, prioritize and direct mail; disseminate and track action items and ensure deadlines are met. 6. Prepare, compile and coordinate complex administrative reports. 7. Keep division directors informed on key issues. 8. Maintain and update the Agency handbook. 9. Assist Director of Affiliated Activities with coordination of Mississippi Association of Community and Junior Colleges (MACJC) and Athletic Directors’ meetings. 10. Assist Director of Affiliated Activities with reviewing and updating Athletic Handbook. 11. Assist Athletic Directors with the Athletic Tracking System. 12. Track and update legislative tracking system. 13. Compile and update financial reports for the MACJC and file and maintain minutes for MACJC Athletic Directors, CPSCR, and Athletic Appeals. 14. Assist in agency enrollment audits. 15. Serve as a back-up to the Front-line Administrators to field incoming calls. 16. Attend all Chief Academic Officers’ meetings and Student Academic Officers’ meetings. Minimum Requirements: High school diploma or GED and three years of related experience. Two years of higher education in a related field may be substituted for one year of relevant experience.

Special Experience Preferred: Microsoft Office skills, typing proficiency, computer word processing, ability to transcribe minutes, strong office management skills, customer service skills, attention to detail and critical thinking skills.