SBCJC POLICIES

Section 5: Staff Positions

MISSISSIPPI COMMUNITY COLLEGE BOARD POLICIES AND PROCEDURES MANUAL

Title: Human Resources/Property and Inventory Officer

Initial Date of Adoption: May 15, 2015

Reference:

Code Number: 5.44 Page:

1 of 1

Revision Date:

HUMAN RESOURCES/ PROPERTY AND INVENTORY OFFICER Characteristics of Work:

The individual in the Human Resources/ Property and Inventory Officer position is responsible for duties related to personnel within the overall office. The position serves as the property and inventory officer for the agency and reports to the Director of Accounting.

Examples of Work: The following examples are intended only as illustrations of the various tasks performed by the incumbent in this position. These examples are not meant to be exhaustive; they are representative of the general functions of this position. 1. Performs record keeping and administrative duties related to personnel; 2. Ensures agency compliance with Family Medical Leave Act of 1993, COBRA, Workers’ Compensation, and Americans with Disabilities Act; 3. Acts as the contact for Equal Employment Opportunity Act and/or American Disabilities Act complaints, concerns or questions; 4. Maintains staff personnel files; 5. Performs E-Verify on new personnel; 6. Provides orientation to new employees and conducts exit interviews upon employee termination; 7. Ensures that job vacancies are posted at specified sites; 8. Coordinates the process for filling job vacancies to include advertising, the receipt of applications, and the distribution of application packages to the Hiring Committee; 9. Coordinates background checks between the Hiring Committee and Executive Director and the third party vendor. 16. Serves as the agency’s coordinator of records and historical documents by relaying information to MCCB employees on how to properly maintain a filing system for classifying, retrieving, and disposing of such materials as correspondence, records, reports, and other documents following the guidelines of the Mississippi Department of Archives and History; 17. Serves as coordinator for the agency scanning system (Application Xtender); 18. Assists the Purchasing and Records Technician with purchases and food set-up for the agency’s business meetings; 19. Assists in enrollment audits of community and junior colleges; 20. Other duties as assigned. Minimum Requirements: A bachelor’s degree from an accredited college or university, and two years professional work experience in human resources or administration. Special Experience Preferred: Experience with SPAHRS, the State of Mississippi Personnel and Human Resources System, personal computer skills, proficiency in the use of Microsoft Excel, Work and PowerPoint, and good communications skills. 10. Maintains personal, major medical and compensatory leave records for the agency; 11. Prepares the Daily Attendance Record and collects leave forms for the agency each day; 12. Assists in maintaining, updating, and revising policies and procedures manual; 13. Serves as liaison to the MACJC Human Resources Officers Association; 14. Prepares and maintains agency property records; 15. Arranges for the disposal of surplus and obsolete inventory items through transfer and destruction;