SBCJC POLICIES

Section 5: Staff Positions

MISSISSIPPI COMMUNITY COLLEGE BOARD POLICIES AND PROCEDURES MANUAL

Title: Program Specialist for Monitoring and Research

Initial Date of Adoption: May 15, 2015 Revision Date: December 11, 2015

Reference:

Code Number: 5.29 Page:

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Program Specialist for Monitoring and Research Characteristics of Work:

This position reports directly to the Assistant Executive Director for Research and Effectiveness. The specialist must establish and maintain an effective interface with the community and junior college personnel responsible for data uploads and various audits conducted by the MCCB. The incumbent will assist with enrollment, workforce, Supplemental Nutrition Assistance Program (SNAP), Career Readiness Certificate (CRC), Adult Basic Education (ABE), and other identified monitoring and audits. The incumbent will also assist with data collection, upload and validation. Responsibilities include assisting with the planning of the annual Summer Data Conference and providing technical assist as needed. Examples of Work : The following examples are intended only as illustrations of the various tasks performed by the incumbent in this position. These examples are not meant to be exhaustive; they are representative of the general functions of this position. 1. Assist with monitoring/audits of enrollment, attendance, workforce, SNAP, CRC, ABE, and other as identified. 2. Assist colleges with data uploads into eARS: a. Ensure timely uploads, 3. Assist with data collection for all MCCB reporting areas. 4. Assist with coordination of the annual Summer Data Conference. 5. Assist with the update, maintenance, and dissemination of the Audit Guidelines. 6. Assist with running agency data reports. 7. Maintains a thorough working knowledge of all levels of state and federal statutes and related guidelines which pertain to statewide monitoring. 8. Participate in agency monitoring and civil rights compliance visits. 9. Other duties as assigned. Minimum Requirements: A Bachelor’s degree from a regionally accredited college or university. Excellent written and verbal communication skills, including the ability to listen, understand, and synthesize information. Ability to keep meticulous records and write detailed reports and correspondence. Proficiency in Microsoft Office, including Excel, Word and PowerPoint. A basic understanding of statistics, and some knowledge of a statistical package or programming language. Candidate must possess good customer service skills and be able to manage time effectively, prioritize and plan work activities in order to meet multiple deadlines, and work collaboratively and independently to support division and agency goals. b. Provide technical assistance to colleges to resolve validation errors, c. Run secondary verification reports until data is without error and verified.