The Gazette 1977

GAZETTE

OCTOBER 1977

CORRESPONDENCE

NOTES

LAND REGISTRYMAPS

(1) Boundaries submitted for registration must be clearly defined on either (a) Original Land Registry Copy Maps (if suitable). (b) Original Ordnance Survey Maps (If suitable). (c) Dimensioned plans at larger scales where required for clarity of internal details. (2) The map scale of Land Registry maps issued by this Office corresponds with the map scale at which the original holdings were registered. Where the current largest scale map published by Ordnance Survey differs from the scale of the copy map issued such copy map will not be accepted for subdivision purposes, unless the part being transferred is entirely defined by Ordnance Survey detail . (See Rule 56). (3) Ordnance Survey Maps are accepted for registration only in cases where such maps are the current edition of the largest scale published. (4). Dimensioned plans of large-scale surveys are accepted for registration only in cases where the existing Ordnance Map scale is inadequate for accurate internal boundary definition. All such enlargements must be plotted at an accepted metric scale and must be accompanied by an accurate location map on the current edition of the largest scale map published by Ordnance Survey. (5) Scheme maps must be plotted from site surveys and must clearly show the reference number by which each holding — or part of holding — is to be identified in subsequent dealings and correspondence. (6) Responsibility for the accuracy of areas and boundaries given in documents lodged rests with the applicant. To ensure that the boundaries submitted for registration reflect the applicants intentions, it is recommended that: (a) Boundary corners be unambiguously defined and clearly marked on the ground before survey is carried out. (b) Maps submitted for registration be prepared and certified by competent Land Surveyors. N. M. GRIFFITH, Registrar.

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Office of the Minister for Justice

The Director General, Incorporated Law Society

Dublin

13 Deireah Fómhair, 1977

A Chara, I am directed by the Minister for Justice, Mr. Gerard Collins, T.D., to refer to your recent letter and enclosure (ref: C/7) about maps for the Land Registry. The Land Registry map is fundamental to the system of registration and its accuracy is of the greatest importance. You will note from Rule 56 that the maps acceptable for registration purposes are Land Registry copy maps and plans drawn on the current largest scale map of the area published by the Ordnance Survey. Over the years the Land Registry has accepted other maps but this practice gave rise to many inaccuracies and boundary conflicts. In order to deal with this problem the Registrar of Titles decided that a preliminary quality check should be made in the case of each sub-division dealing lodged, and that if the map was found on preliminary examination to be unsuitable for registration purposes it would be returned immediately with a rejection slip indicating in what way it was unsuitable. It is in fact the practice in the Land Registry to accept photocopies of maps where there is no alteration in existing boundaries. Note (2) of the attached Rejection Slip which is issued with every case rejected by the Registry indicates this. In order to avoid confusion, it would be helpful, when photocopies are submitted, if a note could be attached or placed on them to the effect that the plots are completely bounded by Ordnance Survey detail, as it is difficult to differentiate between Ordnance Survey boundaries and those plotted by subdivision surveys when a photocopy is being inspected. The delay on the part of the Land Registry in the issuing of copy maps is mainly due to the continuous expansion in demand for this service. However, additional staff are at present being recruited and it is hoped that the delay will be reduced substantially within a few months. As the Ordnance Survey Office is the responsibility of the Minister for Finance, any representations about the increase in price of Ordnance Survey maps should be addressed to that Minister. REJECTION SLIP MAPPING 1. The documents which accompanied are not acceptable for registration for the reason(s) set out under below (A) The map is not on the current largest scale published by Ordnance Survey (See Rule 50 of the Land Registration Rules 1972). (B) The map is a photo copy/tracing (See Rule 56). (C) The enlargement supplied cannot be accurately related to Ordnance Detail on the Land Registry Map. (Rule 174/4). (D) Boundaries are not clearly and unambiguously defined. (See Rule 53). Mise, le meas, D. Cole, Rúnaí an Aire.

CERTIFACATE OF REASONABLE VALUE Department of the Environment Dublin 1.

12th October, 1977

Mr. James J. Ivers, Director General, The Incorporated Law Society of Ireland, Dear Mr. Ivers,

I am directed by the Minister for the Environment to refer further to your letter of 12th ult. regarding 167