Step 1 Operations and Administration

Payment (Primeast Ltd UK)

Project terms agreed with client partner Work Instruction document (larger projects only) sent by coordinator

New Associate completes New Supplier form and is set up on accounts system (first time only)

Event confirmed, PO with expense claim spreadsheet & report issued by coordinator

Event occurs, Associate emails the coordinator with invoice, expense spreadsheet, receipts and report within 3 days Finance sets up bank transfer for 42 days from receipt of correct invoice with ‘shared charge’ instruction

Coordinator checks, approves/queries, passes to finance team for payment

Associate can request finance groups payments to minimise charges

PE pays bank charge to send payment. Associate pays charge to receive it (shared charge).

Finance create client invoice with rebillable charges from Associate

US payments from UK only: a US intermediary bank may deduct their charge from receiver