Technical Manual for Exhibitors

23 rd EADV CONGRESS "Building Bridges" 8-12 October, 2014 Amsterdam RAI Convention Centre Amsterdam The Netherlands www.eadvamsterdam2014. org

EXHIBITOR TECHNICAL MANUAL

Table of Contents Welcome Letter

3 4 6 7 9

1. PreliminaryProgrammeAtAGlance 2. Exhibitors’ ProgrammeAtAGlance 3. Exhibitors’ General Information

4. Build up& break down

10 11 16 17 18

5. Contacts

6. EADV congress regulation & info

7. AmsterdamRAI congress centre rulesand regulations

8. GettingToThe Venue

9. EuropeanAcademyOf DermatologyAnd Venereology GeneralTermsAnd Conditions IndustryActivities 10. Exhibition Services

23 24

11. DHL - ShippingGuidelines

Order Form 1: Lifting - Storage – Freight 12. Exhibition Floor Plan

28 29

13. Exhibitor list

2 8-12 October, 2014 Amsterdam RAI, Convention Centre, Amsterdam, The Netherlands www.eadvamsterdam2014.org

Welcome Letter

Please take your time to read the exhibitor technical man- ual carefully. This document is providing you all necessary guidelines to ensure your participation in EADV AMSTER- DAM 2014 will be a memorable one, a pleasure and a real success. It includes details about: • The general information on EADV Amsterdam 2014 • The rules and regulations to follow • The hiring of your booth material

Dear Exhibitors, We are delighted to hear that you have decided to partici- pate in the 23 rd EADV Congress which will be held at the Amsterdam RAI Congress Center, Amsterdam, on 08-12 October 2014. As you know from 2014 due to the relevant EU laws and reg- ulations currently in force, our 23 rd EADV Congress in Am- sterdam and next events are subject to significant changes regarding the participants, the exhibition area and the ad- vertising in order to be in compliance with the EU laws. Below you have the main regulation concerning the par- ticipants, the access in the Exhibition area, advertising and Industries sessions. Participants All participants, with the exception of the exhibitors, will have to be classified in two categories as Prescribers and Non-Prescribers. The relevant category will be indicated on the registration badge. Dutch Law defines prescribers as: Physicians, pharmacists, dentists, midwives, chemists, pharmacy assistants, nurse practitioners, physician assis- tants and specialist nurses (diabetes, lung and oncology nurses). ExhibitionArea Only prescribers may enter the exhibition area and will be required to display their “prescriber” badge at the entrance. Non-prescribers have no access to the exhibition area. An exception has been made for exhibitors/staff that have purchased an exhibitor badge and will be working at their company booth. Advertisingand Industries sessions Only prescribers may be exposed to (and may expose themselves to) pharmaceutical advertising for prescription drugs. Product booths and advertisements for prescription products must therefore not be accessible to non-prescrib- ers. All details are described in our sponsorship brochure. Please read it very carefully. Considering that, EADV has decided to delimit the access to Satellite Symposia to prescribers only.

• The organization of your booth • The success of your exhibition

We look forward to working with you over the coming weeks and towelcoming you inAmsterdam for an enjoyablemeeting.

I am at your disposal for any additional information you may require

Best regards,

Gabriele Pizzino Congress Coordinator Exhibition and Sponsoring exhibition@eadvamsterdam2014.org

EADV (Headquarters) Via delle Scuole, 12 CH- 6900 Lugano Cassarate Switzerland Phone: +41 91 973 45 20 Fax. +41 91 973 45 30 www.eadv.org

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23 rd CONGRESS OF THE EUROPEAN ACADEMY OF DERMATOLOGY AND VENEREOLOGY "Building Bridges"

1. PRELImInary Programme At A Glance

Wednesday 8 October, 2014

09:00 - 13:00 13:00 - 13:30 13:30 - 17:30 17:30 - 18:00 18:00 - 20:00

Sub-Specialty Societies

Sub-Specialty Societies

Networking Symposium

Thursday 9 October, 2014

Forum Masters of Dermatology Controversies

08:00 - 09:30

Workshops Symposia

Courses Spotlights

09:30 - 09:45

09:45 - 11:15

Workshops Symposia

11:15 - 11:30

Workshops Symposia Free communications

Forum

11:30 - 13:00

13:00 - 13:30 13:30 - 14:30 14:30 - 14:45

Focus Sessions

Masters of Dermatology

Workshops Symposia Free communications

14:45 - 16:16

Joint EADV/AAD Session

16:15 - 16:30 16:30 - 18:30

Industry Symposia

Friday 10 October, 2014

08:00 - 09:30

Workshops Symposia Test yourself Free communications

Controversies

Courses

09:30 - 09:45

Forum Masters of Dermatology

Workshops Symposia Free communications

09:45 - 11:15

11:15 - 11:30 11:30 - 13:00 13:00 - 13:30 13:30 - 14:30 14:30 - 14:45

AGM (EADV Members only)

Plenary Lectures

Workshops Symposia Test yourself Free communications

14:45 - 16:15

16:15 - 16:30 16:30 - 18:30

Industry Symposia

4 8-12 October, 2014 Amsterdam RAI, Convention Centre, Amsterdam, The Netherlands www.eadvamsterdam2014.org

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Saturday 11 October, 2014

Masters of Dermatology Controversies

Workshops Symposia Free communications

08:00 - 09:30

Courses Spotlights

09:30 - 09:45

Workshops Symposia Free communications

09:45 - 11:15

11:15 - 11:30 11:30 - 12:30 12:30 - 13:00

Plenary Lectures

Masters of Dermatology Focus Session

Late breaking news in dermatology

13:00 - 14:30

Workshops Symposia

14:30 - 14:45

Focus Sessions Controversies

Workshops Symposia Test Yourself Free communications

14:45 - 16:15

16:15 - 16:30 16:30 - 18:30

Industry Symposia

Sunday 12 October, 2014

Masters of Dermatology

Workshops Symposia Free communications

08:00 - 09:30

Courses

09:30 - 09:45

Controversies Masters of Dermatology

09:45 - 11:15

Workshops Symposia

11:15 - 11:30 11:30 - 13:00 13:00 - 13:15

What's New

Concluding Session

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23 rd CONGRESS OF THE EUROPEAN ACADEMY OF DERMATOLOGY AND VENEREOLOGY "Building Bridges"

2. Exhibitors’ Programme At A Glance

Venue Amsterdam RAI Europaplein NL 1078 GZ Amsterdam The Netherlands info@rai.nl

Postbus 77777 NL 1070 MS Amsterdam The Netherlands

T: +31 (0) 20 549 12 12 F: +31 (0) 20 646 44 69 Website: http://www.rai.nl/ ExhibitioNArealocation Amsterdam RAI Hall 1

Move-in and Set-up

Cleaning of the Exhibition Area

Exhibition Hours

Exhibition Dismantling

Mo, 06 October Tu, 07 October We, 08 October Th, 09 October Fr, 10 October Sa, 11 October So, 12 October Mo, 13 October

08h00-20h00 08h00-20h00 08h00-15h00

15h00-18h00

09h30-17h30 09h30-17h30 09h30-17h30

17h30-20h00 08h00-20h00 08h00-20h00

KeyDates

deadline: 14 August 2014

Stand design plans submission

Without an approved stand design, the booth may not be constructed. PDF/JPG format sent to exhibition@eadvamsterdam2014.org Exhibition application

deadline: 14 August 2014

exhibition@eadvamsterdam2014.org Sponsorship application exhibition@eadvamsterdam2014.org Satellite Symposium application exhibition@eadvamsterdam2014.org Receipt of printed materials

deadline: 14 August 2014

deadline: 25 July 2014

deadline: 31 July 2014

scientific@eadvamsterdam2014.org (for publication, advertisements, bag inserts...) Receipt of Satellite Symposium Programme scientific@eadvamsterdam2014.org

deadline: 31 July 2014

6 8-12 October, 2014 Amsterdam RAI, Convention Centre, Amsterdam, The Netherlands www.eadvamsterdam2014.org

3. Exhibitors’ General Information COST PER SPACE 650.00 € per sqm (space only no shell included) MINIMUMBOOTH SIZE 6 sqm EXHIBITION SPACE INCLUDES: • Use of the space during the exhibition and assembly and dismantling periods • The insertion of the full company contact details and pro- file in the Exhibitor Directory distributed to all prescribers • The listing of the company in the Final Programme • 2 exhibitor badges for the first 6m 2 booked and one ex- tra badge for each additional 3m 2 (up to a maximum of 10 badges). Extra exhibitor badges will be charged at € 120 each • 1 complete Congress pack (Congress Bag, Final Pro- gramme, etc.) Exhibitors are kindly requested to note that the costs stated do not include any furniture and/or equipment such as: shell scheme booths, partition walls, carpets, electricity, etc. To order these items please refer to web shop pro- vided by the Amsterdam RAI. Exhibitors are free to install their own booths, or to book the fittings with local suppliers. Each booth must be separated from the neighboring ones by means of partition walls and the booth’s floor must be carpeted. CANCELLATION POLICY All cancellations must be sent in writing by e-mail ( exhibition@eadvamsterdam2014.org ) or fax (+41 91 973 45 30). A cancellation fee will be charged according to the below penalty policy: • 10% of the total amount agreed for cancellations re- ceived by EADV the latest 180 working days before the first day of the event; • 25% of the total amount agreed for cancellations re- ceived by EADV the latest 150 working days before the first day of the event; • 50% of the total amount agreed for cancellations re- ceived by EADV the latest 120 working days before the first day of the event; • 100% of the total amount agreed for cancellations re-

ceived by EADV later than 120 working days before the first day of the event. These cancellation fees will apply and are payable to the EADV without delay, to cover any damages arising from the cancellation. Exhibitor’s Badges To access the exhibition pavilions, exhibitor’s special badg- es are required. Exhibitors are therefore requested to pre- register their booth staff. The exhibitors will receive within the 14 th August 2014 username, password and internet link in order to register online (a template based on the total square meters booked will be already set-up). Once you have registered your staff you will be sent a confirmation letter for each participant. To print your badge onsite you will have to scan the bar- code on the letter at our self-printingmachines, Only the first name, the last name and the company name of the Exhibit- ing Company will appear on the badges. Please note that the Exhibitor’s badges do not allow entrance to the Session Halls. Each exhibitor will receive free of charge the following quantity of exhibitors badges:

Booth Size

Quantity

6sq.mt 2 1 Per each additional 3 sq. mt (up to a maximum of 10 badges)

Square meter Number of free badges = 6 2 ≤ 9 3 ≤ 12 4 ≤ 15 5 ≤ 18 6 ≤ 21 7 ≤ 24 8 ≤ 27 9 ≥ 30 10

Additional badges are subject to a fee of € 120 each. These extra badges can be requested and paid online in advance using the provided company’s username and password no later than 21 September, 2014. Is it possible to purchase exhibitor badges onsite, the fee is always € 120 payable with Credit Card only (VISA or Mas- tercard).

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23 rd CONGRESS OF THE EUROPEAN ACADEMY OF DERMATOLOGY AND VENEREOLOGY "Building Bridges"

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Satellite Symposium / MEETTHE EXPERTS Badges & Technician staff Badges For companies that are organizing/coordinating a satellite symposium or Meet the experts we have provided the fol- lowing opportunities, to access the meetings room: Satellite Symposium / Meet the experts Badge: Valid for one day at the cost of € 100.00 plus VAT if applicable. Limited to 10 badges for company. Technicians staff Badge: maximum of a 3 free badges. If there will be more than 3 people, companies must buy a Satellite Badge.” These badges can be ordered by request through email at exhibition@eadvamsterdam2014.org ExhibitionArea - TechnicalDetails in Summary DIMENSIONS: Exhibition area: 15’000 m² gross Width: 69.50 m Length: 193.85 m Height: 16.50 m Minimun height of the hall: 7.90 m Number of loading doors: 3

and regulations, which means that during the setup and breakdown of an exhibition the RAI halls are seen as a build- ing site. To ensure we meet our responsibilities, the RAI has established clear rules that are easy to understand and fol- low. During the setup and breakdown periods, Amsterdam RAI is only accessible with a valid access badge. Everyone in the halls during the setup and breakdown of events must have registered online. Please try to ensure that as many of your standholders and suppliers as possible register in advance in order to ensure a quick flow throughwhen arrivingat theRAI. They can also reg- ister on site at the applicable registration point if necessary. Register now for setup and breakdown badges http://www.raisecurity.com/exhibition_organisers/ en/88/jumpingamsterdam/ After registering, each registered person will receive a digi- tal voucher. This should be printed out and taken to one of the regis- tration points at Amsterdam RAI. Upon presentation of the voucher, they will receive their personal setup and/or breakdown badge providing access to the exhibition loca- tion during these periods. The registration points are open from the first setup day and located at visible locations in AmsterdamRAI. For questions about setup and/or breakdown registration, contact RAI Se- curity on +31 20 549 3006, E security@rai.nl Means of personalprotection It is compulsory to wear approved safety shoes during the setup and breakdown periods. A safety helmet must be worn whenever the flashing red light is on in the halls. These forms of personal protection are no longer required when furnishing the stand. People who are not in posses- sion of safety shoes and/or a safety helmet can purchase them from the registration point. Safetyrules Check http://www.rai.nl/en/amsterdam-rai/organisation/ Topical/Pages/Veiligheidsregels.aspx under the topic ‘Safety Rules’ for our general rules about Safety at Work. Thank you for your cooperation.

Specifications No Pillars Climate control Electrical boxes on the floor

Stand building main rules maximum height of the stands: 5 m hanging material from the roof is strictly forbidden. Access inthe Exhibitionareafor Constructors: Dear exhibitor, At Amsterdam RAI we believe hospitality and quality are inextricably linked with maximum safety. This is why safety is such a major focal point at Amsterdam RAI. Our dedicated safety policy complies with all Dutch laws

8 8-12 October, 2014 Amsterdam RAI, Convention Centre, Amsterdam, The Netherlands www.eadvamsterdam2014.org

4. Build up & break down Please contact the official freight forwarder DHL ( horst@dhl-exh.com ) to coordinate the arrival of your truck with other companies unloading.

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Build up times Monday, 06 October Tuesday, 07 October Wednesday, 08 October

08:00 – 20:00 08.00 – 20:00 08.00 – 15:00

Cleaning of the exhibition area Wednesday, 08 October

15:00 – 18:00

Dismantling period Saturday, 11 October Sunday, 12 October Monday, 13 October

17:30 – 20:00 08:00 – 20:00 08:00 – 20:00

Exhibitors will be responsible for any charges incurred if the centre is not clear by this time. The Exhibitor is responsible for the safety of his products, displays, and stand. During break down and build up pe- riod, no material should be left unattended at any time. It is the responsibility of each Exhibitor to leave his stand spaces clean and tidy during the Exhibition and after break down. All exhibits, displays, stand fittings, and materials must be removed from the Premises by the time and date stated by the Exhibition Organisers. Break down and removal of exhibits may not commence un- til after the official closing time. Any special arrangements for build up or break down and removal of exhibits must be made in consultation with the Exhibition Organisers. Access to the Amsterdam Congress Centre for trucks Please refer to the Amsterdam RAI rules and Regulations http://www.rai.nl/en/organising/Your-Location/Pages/ Accommodation_Regulation.aspx

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23 rd CONGRESS OF THE EUROPEAN ACADEMY OF DERMATOLOGY AND VENEREOLOGY "Building Bridges"

5. Contacts ExhibitionOrganiser

ages and ICT. All these services can be ordered trhough the online web shop. Please find all the information you need below and if there are questions please contact the Exhibi- tor Services directly. Contactdetails Contact person: Pim Bakkenes Email: es@rai.nl T: +31 (0) 20 549 19 28 Login procedure The procedure is explained in details with all the links to the relative webshops on point 10 of this manual Official ForwardingAgency DHL Trade Fairs & Events (UK) Limited Unit 17 & 21 2nd Exhibition Avenue Birmingham B40 1PJ United Kingdom Mr.Horst Froehling FAX: 0044 121 782 4680 PHONE: 0044 121 782 4626 Email: horst@dhl-exh.com Accommodation Please note special conditions apply for hotel group reser- vations. For further information, please visit the congress website at: http://www.eadvamsterdam2014.org/accommodation-travel/ accommodation/ Site Visit If any company wishes to arrange a site visit prior to the congress, this can be arranged independently by contact- ing Exhibitor Services Amsterdam RAI via es@rai.nl or 0031 02 549 1928. NOTE! The venue is fully booked during 2014 and some events do not allow visitors. Therefore we strongly sug- gest that you confirm your date(s) before finalising your travel arrangements.

EADV Headquarters Via delle Scuole, 12 CH- 6900 Lugano Cassarate Switzerland

Mr. Gabriele Pizzino - Exhibition and Sponsoring Tel: +41 91 973 45 27, Fax: +41 91 973 45 30 E-mail: exhibition@eadvamsterdam2014.org Ms. Natascha Gugolz; Ms Karin De Donno Registration Tel: +41 91 973 45 24/35, Fax: +41 91 973 45 30 E-mail: registration@eadvamsterdam2014.org

Mr. Luis Antonio Gomes Carvalho - Abstracts Tel: +41 91 973 45 21, Fax: +41 91 973 45 30 E-mail: abstracts@eadvamsterdam2014.org

Ms. Nadja Hirzel - Satellite Symposia programme and publi- cations Tel: +41 91 973 45 23, Fax: +41 91 973 45 30 E-mail: scientific@eadvamsterdam2014.org LocalCongress Organizer Amsterdam RAI

Europaplein NL 1078 GZ Amsterdam The Netherlands info@rai.nl

Postbus 77777 NL 1070 MS Amsterdam The Netherlands T: +31 (0) 20 549 12 12 F: +31 (0) 20 646 44 69 Website: http://www.rai.nl/

AmsterdamRAI Exhibitor Services Amsterdam RAI Exhibitor Services is the official supplier for all stand services such as catering, furniture, stand pack-

10 8-12 October, 2014 Amsterdam RAI, Convention Centre, Amsterdam, The Netherlands www.eadvamsterdam2014.org

6. EADV congress regulation & info In the following regulations and conditions the term 'exhibi- tor' describes any company or organisation that has made a successful application for space allocation in the technical exhibition to be organised in the framework of meeting, or any agent or representative acting on behalf of the exhibitor. In its sole discretion the organiser may amend or modify these regulations by posting notice of the amendment(s) or modification(s) on the meeting website before the latter shall become effective. Any aspect that is not covered by these regulations is sub- ject to approval by the organiser. Each company is responsible for communicating these reg- ulations to its staff and its appointed agencies. In its sole discretion, EADV may amend or modify these terms and conditions. Badges – contractoraccess passes Access passes will be issued to all exhibiting personnel and their contractors for both the build up and break down periods. Access to the exhibition area will not be permitted without a valid access pass. Badges – stand personnel All stand personnel must be registered in order to gain ac- cess to the exhibition. Business centre You will find the business centre at entrance D. Catering It is not allowed to bring in your own food & beverages into the RAI. Amsterdam RAI is the exclusive catering company in the RAI. You can order catering on stand through the Exhibitor Services web shop. For more exclusive, luxery catering please contact es@rai.nl or 0031 020 549 1928. CeilingHeight • The general maximumheight of the exhibition booth is 5m. • Under the exhibition balconies the maximum height al- lowed is 3m

Changes in dimensionor location EADV reserves the explicit right to change locations or di- mensions of display space on short notice, even after initial confirmation, if necessary in order to achieve the event tar- get. Neither restitution nor claims of any kind are applicable. Childrenandanimals No person under the age of 18 years is allowed into the Exhi- bition area during build-up, show hours or breakdown. This rule also applies to exhibitors’ children and will be strictly enforced. No animals, with the exception of registered guide dogs, may be brought into the Exhibition area at any time. Conductof exhibitorsand representatives The Exhibition Organisers reserve the right to stop any ac- tivity on the part of any Exhibitor that may cause annoyance to other exhibitors or visitors. Business must be conducted only from the Exhibitor’s own stand and under no circum- stances may this be carried out from a gangway or else- where within the Exhibition. Exhibition stands should create the opportunity for the com- pany to show and display information relevant to both the company and their products, and other scientific informa- tion that they may choose. Activities not related to the prac- tice of exhibition theme are deemed inappropriate under this Code of Practice. The standard of exhibition stands will be under the scrutiny of the EADV Meeting organisation. Partially or wholly subleasing or otherwise relinquishing a stand to a third party as well as private arrangements for ex- change of stands or floor space between Exhibitors without the express permission and acceptance of EADV is prohib- ited. Advertising material or signs of persons or companies other than those actually renting the space are prohibited. Publicity material and giveaways shall be displayed and/ or given away only from the Exhibitor’s own stand. Leaflets displayed at any other point throughout the Premises will be removed or destroyed by the Exhibition Organisers. Political propaganda may not occur in the stand or in any other place within the exhibition area. Projected images, however generated, may not play on to aisles or on to other stands. An Exhibitor may not, except by express written permission

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23 rd CONGRESS OF THE EUROPEAN ACADEMY OF DERMATOLOGY AND VENEREOLOGY "Building Bridges"

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Exchange, Subletting The rights and responsibilities extended to a company by virtue of the confirmation and invoice documentation are absolutely non-transferable and do not permit, even in part, any kind of subletting, exchange and sharing of space or locations to third parties. Exhibition layout The Exhibition Organisers reserve the right to change the exhibition floor layout if necessary. The Exhibition Organisers reserve the right in unforeseen circumstances to amend or alter the exact site of the loca- tion of the stand; the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Exhibi- tion Organisers. Exhibitorsare not permittedto: • Erect or use names or trade marks which may be mis- leading or cause hindrance to the Exhibitors at the other stands or to the meeting visitors. • Dismantle or remove any stands prior the end of the meeting. • Drill, screw or nail the walls, ceilings, floors of the exhibi- tion areas. • Hang advertising from the ceilings of the halls or to af- fix stand parts, posters or other promotional material to walls, etc. of the Amsterdam RAI outsider or inside the stand space assigned. • Dig trenches, anchorages or to make other structural al- terations inside the RAI, unless explicit authorisation has been obtained from the RAI owners. • Paint or glue, in any way or part of the exhibition area. • Place article to be exhibited in a manner, which, in the Organiser’s opinion, affects or hinders neighbouring stands (e.g. with regards to the visibility of the neigh- bouring stands). Exhibitors desk The exhibitors desk is located at the registration area and it will be open during the following hours:

of the Exhibition Organisers, display directly or indirectly, advertise or give credits to any products other than his own or his named principal’s. The display of acknowledgement or credit indicating membership of organisations or trade associations is not allowed except by the express written permission of the Exhibition Organisers. The Exhibition Or- ganisers reserve the right to have masked or removed from the Premises any product or sign violating this regulation. EU lawsand regulations The exhibitor is to comply to all EU rules and regulations related to advertising and promotion of all products and services as part of the booth. The organiser bears no re- sponsibility for non-compliance of this rules by the exhibitor. Due to the relevant EU laws and regulations currently in force, for our 23 rd EADV Congress in Amsterdam significant changes regarding the participants, the exhibition area and the advertising had to be introduced. • Participants All participants, with the exception of the exhibitors, will have to be classified in two categories as Prescribers and Non-Prescribers. The relevant category will be in- dicated on the registration badge. Dutch Law defines prescribers as: Physicians, pharmacists, dentists, mid- wives, chemists, pharmacy assistants, nurse practition- ers, physician assistants and specialist nurses (diabe- tes, lung and oncology nurses). • Exhibition Area Only prescribers may enter the exhibition area and will be required to display their “prescriber” badge at the entrance. Non-prescribers have no access to the exhibi- tion area. An exception has been made for exhibitors/ staff who have purchased an exhibitor badge and will be working at their company booth. • Advertising and Industries sessions Only prescribers may be exposed to (and may expose themselves to) pharmaceutical advertising for prescrip- tion drugs. Product booths and advertisements for pre- scription products must therefore not be accessible to non-prescribers. All details are described in our sponsor- ship brochure. Industries sessions are therefore acces- sible to prescribers only. • For detailed informations please read the Sponsor- ship brochure very carefully.

12 8-12 October, 2014 Amsterdam RAI, Convention Centre, Amsterdam, The Netherlands www.eadvamsterdam2014.org

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mencement of the Exhibition. Failure to submit adequate details may result in the display being prohibited. Exhibi- tors must provide suitable fire extinguishers and warning notices.

Tuesday, 7 October 2014 Wednesday, 8 October 2014 Thursday, 9 October 2014 Friday, 10 October 2014 Saturday, 11 October 2014

14.00-18.00 (Exhibitors only)

08.00-18.00 07.30-18.00 07.30-18.00 07.30-18.00

Exhibitor Services EventDesk On-site exhibitors can go to the Exhibitor Services event desk. This desk is situated in the main entrance hall. It is possible to ask questions and place last-minute orders. Please note; it is only possible to pay with creditcard. Healthand safetyatwork It is the responsibility of the exhibitor to ensure that his em- ployees, exhibition staff and temporary staff comply with the latest legislation regarding health and safety at work. The organiser bears no responsibility for non-compliance to this rule by the exhibitor. IndustrYSessions Under EU laws and regulations the promotion of products that are prescription-only to the general public (i.e. others than prescribers) is prohibited. Solely prescribers may therefore be exposed to advertising for prescription-only products. Furthermore solely prescribers may receive (a limited amount of) hospitality. Considering that, EADV has decided to limit the access to Satellite Symposia and Meet the ex- perts to prescribers only. Island Booth Regulations Applies to booths potentially accessible from all four sides • Edge of the raised floor must be sloping on all sides • Keep the stand as a walk-through area withminimal outer walls • Be sure to have the booth design approved by the EADV Laser products – Live demonstration Any exhibitor demonstrating or using laser products must submit full details of equipment that will be used. These details must be submitted to the Exhibition Organisers for final approval no later than four (4) weeks prior to the com-

Sample of raised floor edge of island booth.

Leafletdistribution Leaflets or other promotional material may not be distribut- ed from anywhere other than the exhibition stands. Leaflets displayed or distributed at any other point throughout the venue will be removed and destroyed by the Organisers. Moving equipment Exhibitors are required to provide information to the Exhibi- tion organisers of all displays involving moving equipment. Displays involving equipment must not be left unsupervised at any time. Name boards Each shell scheme stand will be provided with a fascia along open stand front (company name, max., Arial black) Note: For safety reasons, exhibitors are not permitted to affix their own material to fascia boards. Obstructionof gangwaysand open spaces Exhibitors will not be allowed to display exhibits in such a manner as to obstruct the light or impede or project over gangways or affect the displays of neighbouring exhibitors.

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23 rd CONGRESS OF THE EUROPEAN ACADEMY OF DERMATOLOGY AND VENEREOLOGY "Building Bridges"

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Registrationopeninghours The registration desk will be located on the ground floor at the RAI Congress Centre and the registration and meeting secretariat will be open during the following hours:

Gangways must at all times be kept clear and free for pas- sage. All emergency exits and access to service areas are to be kept clear at all times and must not be restricted or rendered unrecognisable. Public gangways shall remain the means of escape even during build up and break down periods. Any Exhibitor who continues to cause obstruction or nuisance after notice has been given will be liable to have his stand closed by the Exhibition Organisers at the Exhibi- tor’s expense and risk. Organisation - Exhibition Realization of the booth design must not deviate in any way with the originally submitted and accepted plans and lay- outs. The respective minimum and maximum standards for booth construction are determined in the General Terms and conditions governing participation. Any deviations, however minimal are only permissible after prior consulta- tion and written consent by EADV. Booth construction must always be self supporting and may not be attached to wall or floors. Photographs Photographing, sketching or otherwise reproducing articles exhibited, without the authorization of the exhibitor, is pro- hibited. However, organisers cannot accept any liability in this matter. It is up to individual exhibitors to enforce the ban on their own stands. Nevertheless, exhibitors cannot object to general views of the exhibition being taken with the permission of the organ- isers, nor to the sale or publication of such views. Principal Stand positions cannot be chosen by the exhibitor. EADV allocates space as well as presentation locations primarily under consideration of the date, the applica- tion form was received, the subject and intend of the respective event, and according to availability of exhibi- tion space and locations. Special request will be given due consideration in line with these criteria, however, without giving any guarantees for realization. Rigging Please note that hanging advertisements and any kind of material from the roof is strictly forbidden.

Tuesday, 7 October 2014 Wednesday, 8 October 2014 Thursday, 9 October 2014 Friday, 10 October 2014 Saturday, 11 October 2014 Sunday, 12 October 2014

14.00-18.00 (Groups only)

08.00-18.30 07.30-18.00 07.30-18.00 07.30-17.30 07.30-12.00

Please note that the hours are preliminary and may be sub- ject to change. Scientific programme All session halls are located within the Amsterdam RAI Con- gress Centre. Details of plenary and parallel sessions will be included in the final programme and on the meeting website at: www.eadvamsterdam2014.org Scientific posters The scientific posters are located on the Europe foyer 1 on the ground floor. Scientific sessions Exhibitors are not permitted to attend the EADV scientific sessions unless they have registered as full delegates for the meeting. To register as a delegate, please access the meeting website at: www.eadvamsterdam2014.org Shellscheme stands Exhibitor Services Amsterdam RAI is the official contrac- tor for the provision of shell scheme and shell scheme ac- cessories. The stand package can be ordered through the Exhibitor Services web shop. Shell Scheme includes the following items: • Set up and dismantling • White-walled panels (100 x 250 cm) with aluminum frames • Closed fascia board with company name, including let- tering in black, on all open sides of the booth. • 2 kW daytime power including consumption

14 8-12 October, 2014 Amsterdam RAI, Convention Centre, Amsterdam, The Netherlands www.eadvamsterdam2014.org

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Staffingand stand displays The exhibitor must ensure that his stand is ready at least 30 minutes before the official opening of the exhibition on each day of the meeting. Articles to be exhibited must be kept within the stand perimeter. Stands must be staffed during the opening hours of the ex- hibition. Exhibits are not to be removed until the exhibition has closed, including on the last day of the meeting. Stand construction duringthe meeting From Thursday 09 October 2014, 09:30 to Saturday 11 October 2014, 17:30 all stands are to remain in thein entire- ty, no dismantling or removal during this period is permitted. Stand decoration Under no circumstances may the exhibitor increase the ex- hibition space beyond the space that has been allocated to him. The organiser does not permit the total enclosure of the stand. The exhibitor or his contractor may not interfere with the exhibition building in any way whatsoever. Any damage caused by their acts of negligence will be the responsibility of the exhibitor, who will be required to in- demnify the organiser and its contractors against any claim arising from such damage. Equipment displayed or demon- stratedmust be installed according to the safety regulations issued by the meeting venue. The fireproofing of the installations must be made by a quali- fiedcompany issuing the certificate of an approvedorganisa- tion. Excessive audible and visual attention-getting devices or effects are prohibited. The exhibitor must have the certifi- cate of reaction to fire of the materials used for the arrange- ment or decoration at the disposal of the meeting venue. Stand designapproval The exhibitor is free to choose his own stand constructor. In case the exhibitor wants to erect his own stand construc- tion or does not require a standard modular stand that may be provided by the the Exhibition agent, the exhibitor is to arrange for detailed stand design plans to be sent to the EADV at exhibition@eadvamsterdam2014.org by 14 th August. The organiser holds the right to refuse, amend or otherwise deal with any plans as deemed necessary. It is strictly forbidden for the exhibitor to exceed the maximum

• One double wall socket outlet (per stand) • One spotlight per 3 m² • Carpet tiles in dark grey

Space onlystands Free-build stands are allocated on a space only basis. This means that no stand services are provided within the pack- age. Stand drawings of all proposed space only stands must be submitted to the Organisers for approval, no later than 14 th August 2014 . Electronic plans are preferred, please forward those to exhibition@eadvamsterdam2014.org It would be helpful if you could also let us knowwhom you have appointed as you contractor to build the stand. It is the responsibility of free-build exhibitors to observe the building, fire and health and safety regulations of the venue. All structures, materials, special designs, unusual construc- tions and all signs shall conform to health & safety stand- ards and comply with the local Fire Department regulations. Any display work or materials contravening this clause must be modified to meet requirements. Please take note that no exhibitor will be permitted to span an aisle by ceiling or floor covering without authorisation from the Exhibition Organisers. Failure to comply with any of the afore-mentioned could result in approval of your stand being withdrawn. Specialhazards Any exhibit which may be regarded as constituting a spe- cial risk or hazard must be notified to the organiser as soon as possible and not later than 14 th August. The exhibitor must at his own expense comply with any conditions or safety precautions the organiser, venue licensor or local authorities may impose. Please see the venue regulations for further details.

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23 rd CONGRESS OF THE EUROPEAN ACADEMY OF DERMATOLOGY AND VENEREOLOGY "Building Bridges"

7. Amsterdam RAI congress centre rules and regulations Please find below the link to the full Rules and Regulations of the Amsterdam RAI Congress centre, including 9 individual annexe. Read all the documents very carefully in order to be in compliance with the Congress centre: http://www.rai.nl/en/organising/Your-Location/Pages/ Accommodation_Regulation.aspx

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construction height as announced in the Exhibition maual. Stands should be fully accessible on all “open” sides. Re- quests to be partially exempted from this rule should be submitted in writing to the EADV. It is strictly forbidden to store anything behind your stand. Thedrawings shall indicate clearly theplanned layout, dimen- sions, equipment and furnishing of the stand, including the inscriptions. The location of power outlets, electricity ca- bles as well as telephone / internet installations must be indicated. Onlywith thewritten approval of theOrganiser shall the stand drawings be deemed released for construction. Trolleys Exhibitors are advised to make their own arrangements for handling exhibits, brochures, etc. You are advised to contact the freight forwarding agent for any additional requirements. It is to be noted that vehicles (including forklift trucks) are not admitted within the exhibition areas. Pallet trucks and other handling machines must be equipped with rubber wheels and may only be operated by the official freight for- warding agent. Waste disposal It is the responsibility of the exhibitor to ensure that all debris and waste material including boxes for packaging arising from his stand construction and stand dismantling are com- pletely removed from the exhibition area prior to the open- ing of the exhibition and at the end of the meeting. Failure to comply with this procedure shall render the ex- hibitor liable for the cost of clearance by the organiser or its contractor. For waste removal services and waste container hire, please contact the Exhibition services to PimBakkenes es@rai.nl T: +31 (0) 20 549 19 28

16 8-12 October, 2014 Amsterdam RAI, Convention Centre, Amsterdam, The Netherlands www.eadvamsterdam2014.org

8. Getting To The Venue FROMAIRPORT

Schiphol, Rotterdam, Utrecht, The Hague as well as the in- ternational rail network. Check the NS website (wqww.ns.nl) for your itinerary. BYCAR/MOTORBIKE Amsterdam RAI is ideally suited for visitors who come by car. It is situated alongside the Amsterdam’s A10 ring road (exit S109) and has its own underground car parks. As all main motorways can be easily reached from the ring road, the RAI is very accessible to visitors coming from within the Netherlands or abroad. Numerous signboards give di- rections to the RAI. During large exhibitions orange signs displaying ‘P RAI’ will direct you to additional parking places from where a free shuttle bus takes you to Amsterdam RAI. GPS Navigate to Europaplein 22, 1078 GZ Amsterdam, The Netherlands

You can reach Amsterdam RAI from Amsterdam Airport Schiphol by car or public transport in less than 15 minutes. Schiphol Airport is one of Europe’s biggest airports and of- fers passengers a high standard of service. BYTRAM& BUS If you arrive at Amsterdam Central Station (CS), take either the Amstelveen metro 51 (travelling time: 12 minutes, exit at the Amsterdam RAI station) or tram 4 (travelling time: 30 minutes, exit at the RAI Europaplein). If you are travelling by train to the Amstel station, you can take the Amstelveen express tram 51 (travelling time: 5 minutes) or the bus (route 15, 69 or 169), which will bring you to the RAI within 10 minutes. In this case you should get off at RAI Europaplein. From Amsterdam Sloterdijk station, the best way to reach the RAI is with metro 50. BYTRAIN NS-station Amsterdam RAI is 300 meters from the RAI and has regular connections to all parts of the Netherlands, like

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23 rd CONGRESS OF THE EUROPEAN ACADEMY OF DERMATOLOGY AND VENEREOLOGY "Building Bridges"

9. European Academy Of Dermatology And Venereology General Terms And Conditions Industry Activities ---------- 1. ApplicationandAcceptance

The contract between the parties may be validly amended only in writing. 2. Rightof Refusal EADV reserves the right to refuse at any time any Industry Activities to single Applicants among other for reasons of practicality or compliance with the relevant laws and regu- lations. EADV may limit participation to certain representa- tive groups deemed imperative to the achievement of the intended purpose of the event. EADV reserves the right to refuse single exhibits or activities, in particular if not ad- equately related to the objective and purpose of the event. In particular EADV reserves the right to refuse presentation material and / or methods found to be unsuitable or unde- sirable to the event or to be harmful, disturbing or intoler- able to the visitors of the event, even after admittance, at the responsibility and cost of the Applicant or presenting agency, and may, if warranted, order the removal or tem- porary storage of unauthorized exhibits or materials. In the aforementioned eventualities, the affected parties forgo all rights to any claims against EADV. The Applicant is the sole debtor of all payments and as such the sole responsible for timely payment to EADV of all agreed amounts for all agreed Industry Activities. This also pertains to services provided by third parties which have been advanced by EADV within the contractual framework to the benefit of the Applicant or of the presenting agency. All prices are net and require the addition of the legal VAT, if applicable. 3.2 Due Dateand Case of Default All amounts are due at the date indicated in the invoice of EADV. If no due date is indicated, then any amounts are immediately due. Any and all supplementary services, among other if granted on site before or at the event, will be invoiced immediately after termination of the event and become immediately due. The debtor is in default once the date indicated in the invoice has passed without performance of full payment. EADVmay remind the debtor, but the reminder is of no relevance for the default. In case of default, a penalty interest p.a. of EUR- LIBOR rate 3 months plus 5 bps is due and payable. 3. Payments 3.1 Sole Debtor

1.1Application The application for Industry Activities (exhibitions, satellite symposia, sponsored items, etc.) at any of the EADV Con- gresses and Symposia is valid only if filed to EADV in writing by using an official EADV’s Order form. The Order form must be filled in truthfully and diligently and must carry legally binding signatures of the Applicant. 1.2 BindingCharacter The Order form is an offer legally binding the Applicant. The signature of the Applicant on the Order form certifies among other the knowledge and acceptance by the Applicant of the present General Terms and Conditions. The Applicant ensures that all persons in its employ or somehow under its control at the venue are thoroughly in- structed on and abide all relevant portions of the present General Terms and Conditions. 1.3Acceptance EADV is not obliged to accept any order forms of any Ap- plicants. EADV accepts order forms only through EADV’s written con- firmations under the specific terms stated therein in writing. The contract between EADV and the Applicant is effective after the Applicant has been silent for the ten days following the date of EADV’s written confirmation. Exceptional or additional contractual provisions bind the parties only if specifically agreed upon in writing. 1.4 ContractComponents Mandatory contract components are a) the written confirmation of EADV, b) the exceptional or additional contractual provisions in writing, if any, and c) the present General Terms and Conditions. In case of discrepancies, above a) has priority over above b) and c), while above b) has priority over above c). Said components contain all of the covenants by and be- tween the Parties with regard to their object. They shall re- place any prior oral or written agreement between the Par- ties with regard to their object.

18 8-12 October, 2014 Amsterdam RAI, Convention Centre, Amsterdam, The Netherlands www.eadvamsterdam2014.org

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Applicant’s duty to determine without any involvement of EADV such legal framework and to fully comply. EADV has no obligation to monitor the compliance of any Industry Ac- tivities with the applicable legal framework, but reserves the right to intervene or let intervene in case of non-compliance or even of suspected non-compliance. 6.2 House Rights The exclusive House Rights are held by the Owner of the facility. The Owner is authorized to exercise control of the dis- play areas and presentation methods as well as the enforce- ment of security measures and the adherence to rules and regulations, in the best interest of a successful event. Sub- mission of a signed application commits the Applicant and/ or presenting agencies to adherence of any referenced rules and regulations governing the event, as well as to the strict adherence to all security measures and government regula- tions and technical safety standards in force at the event. 6.3 Specific Instructions It is strictly forbidden to overnight in campers parked within the boundaries of the exhibition grounds. Pets or animals are not permitted at the venue. The Appli- cant is responsible to the staffing and must insure the clean- liness of the rented display area during opening hours. The Applicant is further responsible to assure adequate staffing of the presentation locations during the set-up and disman- tling phases and to vacate these timely and in clean con- ditions; All Applicants and their employees and engaged people are obliged to vacate the premises and remove all vehicles from the designated parking areas within 1 hr of closing time. Only 100% soluble adhesives may be used to secure tem- porary flooring / carpeting to pillars, walls and ledges. The attachment of advertising materials, posters and any kind of directional signs, as well as gluing, painting, andwall- papering of building parts, ceilings, walls, pillars, floors or other integral parts of the display area are strictly forbidden. Built-ins and/or changes to existing conditions, furnishings or inventory require the previous consent in writing of EADV. Any costs arising from such changes and the reversing of same after the event are the responsibility of the Applicant. Reconstruction and renovation works of any kind may only be initiated on order of EADV and its subagents. Fire alarms, sprinkler systems, hydrants, electrical distribu- tors, telephone jacks and hook-ups, emergency lighting, entrances and emergency exits must be left unobstructed

3.3 Set-Off The set-off of claims of EADV against claims of the Appli- cant is admissible only in case of direct, well founded and uncontested counterclaims of the Applicant against EADV. 4. Allocation EADV allocates any Industry Activities primarily considering the effective availability and the date of receipt by EADV of the order form of the Applicant. Special requests of the Ap- plicant will be paid due attention in the context of the above criteria, but may not bind EADV. 5. Changes 5.1 RighttoChange of EADV EADV reserves the right to change at any time the physical space of any Industry Activities on short notice even after initial confirmation, if necessary or somehow adequate to the benefit of the event. Neither restitutions nor claims of any kind shall apply. 5.2 RighttoRequest for Changes of the Applicant Changes, in particular last-minute requests not explic- itly accepted by EADV through its written confirmation or through exceptional or additional contractual provisions in writing always require the previous written consent of EADV. It is the responsibility of the Applicant to notify EADV well in advance any such changes. The notification shall include a description of the extent of possible additional works re- quired. The necessary permits to effect such changes must be secured in any case. 5.3 Exchange, Sublettingand Sharing Exchange, subletting and sharing of any Industry Activities are not allowed. In particular, all responsible personnel rep- resenting an Applicant at one booth must be employed or engaged by a single Applicant. 6. Limits 6.1 GeneralPrinciple Any Industry Activities are allowed only within the framework agreed upon in advance with EADV. Any Industry Activities are allowed only within the relevant legal framework. It is the

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23 rd CONGRESS OF THE EUROPEAN ACADEMY OF DERMATOLOGY AND VENEREOLOGY "Building Bridges"

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