Handbook for setting up courses

GUIDELINES FOR LOCAL ORGANISERS

The local organiser/organising committee has an important role in facilitating local arrangements and arranging the social programme with appropriate fund raising activities.

To recognize this effort, -free registrations are offered to the department of the local organiser, 1 per 25 participants. - the name of the local organiser/organising committee is included in the ESTRO guide and in the course book. Depending on the subject of the course, members of the local staff might be invited to participate as invited teachers to the programme. Participation of local teachers and the topic to be covered by these speakers is to be discussed and agreed upon with the course director.

The tasks and responsibilities of local organizers (Department head or a person delegated by the department head) include

1. Finding a venue for the course (if necessary)

2. Finding a hotel for the participants and teachers (room rates from 80-130€) Finding a location for a welcome reception for all the participants (20€p/p) Finding a restaurant for the teachers dinner (60€p/p) Suggesting a place/restaurant for the social dinner (50€p/p)

OR

Putting the appropriate ESTRO project manager in contact with a travel agency to deal with hotel reservations and/or facilitating social activities

3. Promoting the course nationally

4. Finding possible local sponsorship for the course

5. If appropriate getting local accreditation with the help and support of the project manager with regard to the requested documentation

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