Ready to Run- Business iPay

Welcome to Business Bill Pay & eBills

W elcome to our robust online business bill pay system. Whether your company has a detailed budget or varying bills on a month-to-month basis, making sure your payments are on time is the first step in any successful financial plan. Our online bill pay system allows you to pay just about anyone with a few clicks. This guide highlights the key features and benefits of online business bill pay.

ABOUT THIS GUIDE

Published by Murphy & Company, Inc. 13610 Barrett Office Dr

St. Louis, MO 63021 www.mcompany.com

© 2009-2017 Murphy & Company, Inc. Microsoft, Microsoft Money, Windows and Internet Explorer are registered trademarks of Microsoft Corporation. Firefox is a registered trademark of the Mozilla Foundation. Quicken is a registered trademark of Intuit, Inc. Macintosh is a registered trademark of Apple Computer, Inc. Adobe Reader is a registered trademark of Adobe Systems, Inc. © 2017 Portions of this guide were written by iPay Solutions. Disclaimer Concepts, strategies and procedures outlined in this guide can and do change and may not be applicable to all readers. The content in this guide is not warranted to offer a particular result or benefit. Neither the author, publisher nor any other party associated with this product shall be liable for any damages arising out of the use of this guide, including but not limited to loss of profit, commercial, special, incidental or other damages. For complete product and service information, please refer to the terms, conditions and disclosures for each product and service.

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Everything your business needs to stay on top of its finances is accessible from the Home page. All the items that need immediate attention show up on this page, and from here, you can navigate to the payments section to electronically write checks and send payments. To begin scheduling payments, all you need to do is log in to online banking and select “Bill Pay.”

PAYMENTS OVERVIEW

The tabs along the top of the screen are designed for quick navigation to the different areas of bill pay.

This window shows all scheduled payments.

The Messages and Attention Required windows show when a new message is received and when a transaction needs approval.

All previously paid bills are conveniently displayed here.

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You can monitor the users that have access to the business account. Using User Permissions, you can give each user different accesses to your accounts, limit the amount of debits allowed and designate other permissions. Carefully consider each user’s permissions.

MODIFY USER PERMISSIONS

Click the Options tab, then the Manage Users button.

Click the “Permission Settings” link next to the user you want to modify.

Click the Edit User Permissions button to begin making changes.

Select a category to

edit. Check or uncheck boxes to change permissions.

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The individual that receives your business’s payments is known as a payee. You can pay just about any company, person, loan or account using our bill pay system. Before you can begin making payments, you need to decide on what type of payee to create and how they receive funds.

CREATING PAYEES

• Company : Electronically pay a company, such as a vendor or supplier. • Person : There are multiple ways you can pay a person. a. Person via email : Pay any individual with an email address. When the payee receives the email, they are offered instructions for directing the funds to their account. b. Person via direct deposit : Send money directly to someone’s account using their routing and account numbers. c. Person via check : Request a check to be sent to a payee. We print it and drop it in the mail for you. • Pay a Bank or Credit Union : Your payment is applied directly to your loan, credit card or account electronically.

Note:  Payees used in Quickbooks © or Quicken © can be imported through the Import Payees fuction. Click the Payees tab, then the Import Payees button. Click the appropriate link and upload your file.

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The information printed on your bill is all you need to set up a company as a payee.

CREATING PAYEES: COMPANY

Click on the Payments tab, then the Add a Payee button.

Click the “Go There Now”

link within the A Company tile.

Enter the required information: • Payee name • Payee account number • Phone number • Zip code • Accout holder name • Nickname • Street address • Category • Default pay from account

Note:  It is critical that you have the correct account number when setting up a biller.

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You can pay anyone, such as a maintenance person, technician or a freelance worker, by creating them as a payee in our online bill pay system.

CREATING PAYEES: PERSON

Click on the Payments tab, then the Add a Payee button.

Click the “Go There Now” link within the An Individual tile.

Select one of the three options: • Email : To send an email to a payee, you need their email address. The payee receives an email with a link to a secure web page. They then enter the keyword you created to access the funds. • Direct Deposit : To deposit the funds into the payee’s account, you need access to the payee’s routing and account numbers. • Check : To send a payee a paper check on your behalf, you need their address.

Note:  In order to activate a person as a payee, your last step is to enter a one-time activation code sent by email, text or phone.

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CREATING PAYEES: BANK OR

You can set up a financial institution as a payee in order to apply payments to the business’s loans, credit cards or other accounts, all in one convenient place. For example, you can make a payment to a business loan from a different bank or credit union, preventing you from missing a payment.

CREDIT UNION

Click on the Payments tab, then the Add a Payee button.

Click the “Go There Now” link within the A Bank or Credit Union tile.

Select one of the four options: • Loan or Credit Card: You

need the account number to send funds directly to a loan or credit card.

• Checking or Savings : To send funds directly to an

account at another financial institution, you need the routing and account numbers.

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If your business moves, be sure and check if the account numbers for billers such as power, water and cable services change. You can make changes to an existing payee at any time.

EDITING OR DELETING A PAYEE

Click on the Payees tab, then the View Payees button.

Click the “Edit” link to make changes to a payee.

Make the necessary changes to the: • Account holder name • Payee nickname • Payee account number • Category • Default pay from account

Click the “Delete” link to permanently remove a payee.

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If you’re the type of company that collects their bills throughout the month and pays them all at once, you can schedule payments quickly and conveniently with online bill pay. To begin, click on the Payments tab.

ONE TIME PAYMENTS

Click the Payments tab, then the Single Payment button, then click either the “For a Bill” or “For an Individual” link.

Select the payee you would like to pay.

Select the account to take funds from and enter the payment amount.

Select the deliver by date using the calendar feature.

Click the Submit button when you are finished.

Note:  If you are making a payment requiring a coupon or piece of paper to go with your payment, we strongly suggest that you manually write a paper check and mail it along with the coupon. Although rare, court-ordered payments and other government payments may require a coupon for timely processing.

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While some bills vary in amount each month, some stay the same, such as car loans or your office’s rent. With our recurring payment feature, you can set up a series of repeating payments.

RECURRING PAYMENTS

Click the Payments tab, then the Recurring Payment button. Then click either the “For a Bill” or “For an Individual” link.

Find the payee you wish to set up a recurring payment for and click the “Make it Recurring” link.

To send a recurring payment: • Choose the account to take funds from • Enter the amount • Choose the frequency • Choose when to end the series • Select the payment date • Enter the payee’s street address

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Once you schedule a payment, you can change or cancel it up until the day before its processing date.

EDITING OR DELETING PAYMENTS

Click the Payments tab, then the Scheduled Transactions button.

Find the payment you wish to adjust and click the “Edit” link.

Items you can edit:

• The account funds are taken from • The payment amount • The payment date

Find the payment you wish to delete and click the “Stop” link.

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Depending on which rights are assigned to a user, a payment can be designated as “needs approval.” You can see notifications of payments awaiting approval in the Attention Required Area center. An authorized user must log in to approve each transaction that hits a certain amount.

PAYMENT APPROVAL

If you have the assigned rights, click the Payments tab, then the “Payments Awaiting Approval” link.

Click the “Approve” link to authorize each payment.

EDIT OR DELETE BILL PAY ACCOUNTS

You can edit your Bill Pay accounts through the Manage Bill Pay Accounts function.

Click the Options tab, then the Manage Bill Pay Accounts button.

Click the “Edit” link to make changes.

Make the necessary changes to the: • Nickname • Account number • Account type

Click the “Delete” link to remove an account.

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You can create a report or detailed overview of your spending habits to help you better manage your company’s finances. You can view reports on your computer or download them locally to your hard drive or device.

REPORTS

Click the Options tab, then the Reports button.

Choose the report you would like to create.

Create a customized report using the calendar drop-downs.

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