Northants Combination Handbook 2015 2016

mencement of the Competition season. (L) The business of the Competition as determined by the Management Committee may be transacted by electronic mail or facsimile. 6. ANNUAL GENERAL MEETING (A) The Annual General Meeting shall be held not later than 30th June in each year. At this meeting the following busi- ness shall be transacted provided that at least two thirds of Members are present and entitled to vote:- (i) To receive and confirm the Minutes of the preceding Annual General Meeting. (ii) To receive and adopt the Annual Report, Balance Sheet and Statement of Accounts. (iii) Election of Clubs to fill vacancies (as recommended by the Management Committee). This is subject to the secre- tary of the new club attending an administration awareness course organized by the league. The course will take place no later than 21 days after the AGM. Clubs, whose secretary fails to attend the course, will not have their membership ac- cepted. (iv) Constitution of the Competition for ensuing season. (v) Election of Officers and Management Committee. (vi) Appointment of Auditors. (vii) Alteration of Rules, if any. (ix) Fix the date for the commencement of the playing season and kick off times applicable to the Competitions. (x) Other business of which due notice shall have been given and accepted as being relevant to an Annual General Meeting. (B) A copy of the duly audited/verified Balance Sheet, Statement of Accounts and Agenda shall be forwarded to each Club at least fourteen days prior to the meeting, together with any proposed change of Rules. (C) A signed copy of the duly audited Balance Sheet and Statement of Accounts shall be sent to the Sanctioning Author- ity within fourteen days of its adoption by the Annual General Meeting. (D) Each Club shall be empowered to send two delegates to an Annual General Meeting. Each Club shall be entitled to one vote only. Fourteen days’ notice shall be given of any Meeting. (E) Clubs who have withdrawn their Membership of the Competition during the season being concluded or who are not continuing Membership shall be entitled to attend but shall vote only on matters relating to the season being concluded. This provision will not apply to Clubs expelled in accordance with Rule 17. (F) All voting shall be conducted by a show of voting cards unless a ballot be demanded by at least 50% of the dele- gates qualified to vote or the Chairman so decides. (G) No individual shall be entitled to vote on behalf of more than one Member Club. (H) Any continuing Club failing to be represented at the Annual General Meeting shall be fined £50.00 a satisfactory reason must be given. Clubs that don’t submit a written explanation/apology for their absence within 3 days of the AGM will be fined £20 then an additional £20 per week until such correspondence is received. (I) Officers and Management Committee members shall be entitled to attend and vote at an Annual General Meeting. 6.1 Club Meetings. Club Meetings shall take place in September and February of each season. The day of the week upon which such meetings shall be held will be decided by the committee. Each Club shall be empowered to send two delegates to the meetings. Each Club shall be entitled to one vote only. Any club not represented at a Club meeting shall be fined £30.00 for the first offence and £50.00 for a second offence. Clubs that don’t submit a written explanation/apology for their absence within 3 days of the Full Members League meeting will be fined £20. Clubs that have not attended any meetings during a season will be fined an additional £100 and will also be required to provide a satisfactory written explanation to the Hon General Secretary before their application for membership for the following season can be processed. A roll call of clubs in attendance shall be taken at the close of the meeting preceding the item Any Other Business. Any club which has left the meeting without the courtesy of informing the Chair shall be considered to have not attended the meeting and will be fined as per rule. No minutes will be issued for Club meetings. An agenda will be available before the Club meeting. 7. AGREEMENT TO BE SIGNED The Chairman and the Secretary of each Club which is an unincorporated Association and two directors of each Club which is an incorporated entity shall complete and sign the following agreement which shall be deposited with the Com- petition together with the Application for Membership for the coming season, or upon indicating that the Club intends to compete. “We, (A) (name) [_____] of (address) [_____] (Chairman)/(Director)and (B) (name) [_____] of (address) [_____] (Secretary)/(Director)of [_____] Football Club (Limited) have been provided with a copy of the Rules and Regulations of the Northamptonshire Combination Competition and do hereby agree for and on behalf of the said Club to conform to