Financial Policy Handbook 2017

Record Title

Retention Period

Reason

4. Proceedings (notice and call of public meeting, minutes and certificate of meeting, certificate of referendum, legal opinions) 5. Remittance Advice Received with Payments Improvement Projects (applications, contracts, accounting and banking records, payroll, EEO compliance records) A. Source Documents 1. Accounts Payable a. Requisitions b. Invoices, statements, bills c. Claims presented to Council d. Check/warrant copies or stubs J. Records of Federally Funded Public

Premenanent

Code of Iowa , 372.13(5). Also continuing administrative, legal and historical value.

5 years

Fiscal value ends

5 years after final payment, if audited

Fiscal value ends

III. Accounting

5 years 5 years

Fiscal value ends Fiscal value ends

5 years

Fiscal value ends

5 years

Fiscal value ends

5 years

Fiscal value ends

e. Vendor history

2. Accounts Receivable a. Receipt copies or books 5 years

Fiscal value ends Fiscal value ends

5 years

b. Daily cash receipt tabulation (cash register tapes, tallies, etc.) c. Invoices, statements, bills

5 years

Fiscal value ends

5 years

Fiscal value ends

d. Customer history