EC Meeting Papers March 2018

42. The General Secretary, or his/her nominated deputy, shall act as the Returning Officer at such elections, and as such shall be responsible to the Council for the efficient and impartial conduct of such elections, except as governed by Rule B/2b(i). a. Elections of half of the ordinary Council members shall be held in every second year of a rolling four year cycle. b. A retiring ordinary Council member shall be eligible for re-election. c. Ordinary Council members shall take office at the conclusion of the Annual General Meeting following their election and, unless re-elected, shall retire after serving for four years. d. No nominee may seek election to more than one electoral area. 43. a. If, by the specified closing date for nomination in the year of an election, the Returning Officer receives a greater number of valid nominations than there are seats to be filled in any electoral area, a secret postal ballot shall be conducted of all members (except student members) in the electoral area. b. In all contested elections for ordinary Council members the candidates shall be invited to submit to the electorate an election address, which shall not exceed the prescribed length. No nomination received by the Returning Officer after the closing date of a quadrennial election shall be a valid nomination for the quadrennial election. b. Any such uncontested nomination which is otherwise valid may be accepted and processed by the Returning Officer in the first, second or third year of the quadrennium and any nominee thus elected shall take up office at the conclusion of the Annual General Meeting following the election; pending such election the nominee may be invited by the Council, upon application by the appropriate constituency, to take up observer status on the Council, with effect from the next meeting, with no power to speak or take part in any vote. a. A vacancy on the Council as defined in Rule 50 shall be filled through a by-election conducted under the same Rules as a quadrennial election and as soon as possible following receipt of the official notification of the vacancy. b. The Council may specify alternative dates for the conduct of a by-election and shall do everything possible to ensure that a member thus elected shall be able to take office as soon as possible following the declaration of the result. c. A Council member elected in a by-election shall hold office only until the next quadrennial election of the Council. 48. The election of an Council member to any of the offices designated in Appendix B shall be held to create a vacancy in his/her electoral area. 49. A Council member, other than the General Secretary, may be removed from office by a resolution carried by two-thirds of the votes given thereon at a Special General Meeting convened in accordance with Rules 25 and 26. Such removal from office shall be held to create a vacancy in his/her constituency. 46. a. 47. 44. Nominations for membership of the Council to represent any given electoral area shall be supported by the signature of four members from the given area. 45.

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