EC Meeting Papers March 2018

APPENDIX G: GENERAL SECRETARY ELECTIONS

The Selection Process for a Council-preferred Candidate

The process for selecting a Council-preferred Candidate for a General Secretary election will be conducted by three panels; the Job Specification and Person Specification Panel (Job Specification Panel), the Shortlisting Panel, and the Interview Panel.

The following procedure has been agreed by Council to ensure that the selection process for the Council-preferred Candidate takes place in an open, merit-based and transparent manner.

A. The Job Specification and Person Specification Panel

A.1

The following tasks are delegated given to the Job Specification Panel by Council:

i. To draw up for Council’s approval a Job Specification and a Person Specification for the post of General Secretary. ii. To draw up for Council’s approval the procedure for the shortlisting and interview processes based on the Job Specification and Person Specification.

A.2

The Composition of the Job Specification Panel is:

i. Two National Officers (one of whom will be the Chair or Vice Chair). ii. Two Council members. iii. An internal or external HR adviser.

A.3

The Job Specification Panel may at any time seek advice or information from:

i.

the outgoing General Secretary;

ii. an external adviser.

B. The Shortlisting Panel

B.1 The Shortlisting Panel is required to draw up a shortlist of a minimum of three and a maximum of five candidates, taking into account the Job Specification and Person Specification. The Panel may decide to engage the services of external advisers for the shortlisting.

B.2

The Composition of the Shortlisting Panel is:

i. The two National Officers serving on the Job Specification Panel. ii. The two Council members serving on the Job Specification Panel iii. One staff member, elected by staff.

C. The Interview Panel

C.1 The composition of the Interview Panel is the same members as the Shortlisting Panel and the Panel will conduct its business as follows: i. Prepare and conduct the interviews to make a selection from the shortlisted candidates, engaging if the Panel so wishes the services of external advisers. Thereafter, the Panel will make a recommendation to Council that either ; a) the successful candidate is the Council-preferred Candidate in the election for General Secretary or b) there was no successful candidate .

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