BNFCF Board Meeting November 14 2016

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BOARD OF DIRECTORS MEETING MONDAY, NOVEMBER 14, 2016

AGENDA

4:30 PM

Call Meeting to Order & Invocation

4:32 PM

Approval of October 31, 2016 Meeting Minutes

All

4:35 PM

Financial Items

Dick Bean

- Conflict of Interest: signatures needed - Sponsor/Auction tax letters o

Roles of Gesture /Pat Heath or Tom Callans

Audit/Endowment updates

4:50 PM

Proposed Tournament Program

Barb & Sarah

5:00 PM

Earl Holland Memorial Scholarship Fund

Mike & Russ

- Meeting with FSW Director of Development - Apply Memorial Donations? Special Needs? - Confirm date of Ken & Debbie Burnside event

5:15 PM

Nichols Cup Weekend

Sarah

Friday night auction preview o Gesture registration o Club to offer cash bar?  Saturday Community Celebration o $40 pp o Table or drink cart?

Same menu as 2016 Tennis Dinner

o Champagne upon arrival/house wine bar/vodka station o Band

Sunday/Monday o

Tent HVAC

A/V

Signage

Nike shop

5:35 PM

February 6 Board Meeting/Annual Meeting Dates

All

5:40 PM

Committee Reports

All

- Questions or Items to Visit at Next Meeting? o Combine Leadership Giving & Sponsors?  Personal & Corporate Sponsorships

5:57 PM

New Business Items for Next Meeting?

6:00 PM

Motion to Adjourn

Bobby Nichols-Fiddlesticks Foundation, Inc.

Conflict of Interest Policy

Members of the Board of Directors should always act in the best interest of the Bobby Nichols- Fiddlesticks Foundation, Inc. and avoid activities which conflict with or which appear to conflict with their responsibilities to the organization and its members and contributors.

The Bobby Nichols-Fiddlesticks Foundation, Inc. (“Foundation”) is a nonprofit organization formed to generate funds to return to the community via charitable organizations, which serve abused and underprivileged children. The Foundation’s Board of Directors (“Directors”) are chosen to serve the purpose to which the Foundation is dedicated and they have a duty to conduct the affairs of the organization in a manner consistent with such purposes. At times, this service may conflict with the personal interests of the Directors. Service in the nonprofit sector carries with it important ethical obligations. When the personal or professional concerns of a Director affects his or her ability to put the welfare of the Foundation before personal benefit, a conflict of interest exists. Thus, it is important for the Foundation and its Directors to identify, evaluate and address any conflicts of interest that might, in fact or in appearance, call into question such persons’ responsibilities to the organization. Therefore, in the course of meetings or activities, Directors will disclose any interest in a transaction or decision where they, including their business or other non-profit affiliation, their family and/or significant other or their employee(s), will receive a benefit or gain. Furthermore, the Director will refrain from using his or her personal influence to affect the decision or activity and refrain from active participation in any discussions regarding the conflict of interest except to respond to requests for information about the conflict of interest. And finally, the Director will refrain from voting on any decision or action in which they have a conflict of interest. In the event there is doubt as to the existence of a conflict of interest, the matter shall be resolved by a vote of the Directors without the participation of the person concerning whose situation the doubt has arisen.

And finally, this policy is meant to supplement good judgment and all Directors are expected to respect its spirit as well as its wording.

Annually a copy of this policy shall be furnished to each Director of the Foundation and they shall certify that they are in compliance.

Bobby Nichols-Fiddlesticks Foundation, Inc.

Conflict of Interest Policy Annual Certification

I, ______________________________________________, certify that I have all received a copy of the Bobby Nichols-Fiddlesticks Foundation, Inc. Conflict of Interest Policy and am in compliance.

____________________________ _________________________ Signature Date

Governing Body and Management as it relates to Form 990 Return of Organization Exempt from Income Tax

In order to accurately complete our Organization’s Form 990 tax return, please identify any family relationship or business relationship with another of the organization’s officers, directors, trustees, or employees. The IRS defines business relationships between two persons as including any of the following: 1) One person is employed by the other in a sole proprietorship or by an organization with which the other is associated as a trustee, director, officer, key employee, or greater than-35% owner; 2) One person is transacting business with the other (other than in the ordinary course of either party’s business on the same terms as are generally offered to the public), directly or indirectly, in one or more contracts of sale, lease, license, loan, performance of services, or other transaction involving transfers of cash or property valued in excess of $10,000 in the aggregate during the organization’s tax year (indirect transactions are transactions with an organization with which the one person is associated as a trustee , director , officer , key employee, or greater-than-35% owner); and 3) The two persons are each a director, trustee, officer, or greater than 10% owner in the same business or investment entity.

Please state the officer, director, trustee, or employee and your relationship with that person. Simply state “family relationship” or “business relationship”:

Name of officer, director, trustee or employee

Relationship

_____________________________________ ___________________________________

_____________________________________ ____________________________________

_____________________________________ ___________________ Signature Date

Date

Mr. & Mrs xxxxxx Xxxxxx Road Fort Myers, FL 33912

Dear Mr. & Mrs. Xxxxx,

Your support of the Bobby Nichols Fiddlesticks Charity Foundation is deeply appreciated. Thank you very much for your $xx,000.00 sponsorship contribution!

The FoundationWe remain s committed to assisting charities for abused and at-risk children in Southwest Florida. The Children’s Advocacy Center and Abuse Counseling & Treatment are the two main charities that have significantly benefited from the generosity of our supporters. Please know that you have made a difference in the lives of the young people who have sought safety and help.

Please be advised that the Bobby Nichols Fiddlesticks Charity Foundation is a 501(c)(3) corporation. The value of the goods or services provided in exchange for this donationyour contribution is $xxxxx for four (4) golf tournament entry fees.

With sincere appreciation,

Michael J. Lancellot, President Bobby Nichols Fiddlesticks Charity Foundation www.nicholscup.org

A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE (800-435-7352) WITHIN THE STATE OR AT WWW.800HELPFLA.COM. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. Florida Registration Number XXXXX.

BOBBY NICHOLS-FIDDLESTICKS FOUNDATION, INC. BALANCE SHEETS

11/11/2016

8/31/2016

ASSETS

Current Assets

Cash and Cash Equivalents

98,051.51 8,949.82

20,377.43 8,949.82

FineMark Bank Operating

Oppenheimer

107,001.33

29,327.25

Total Cash

Other Current Assets Prepaid Expenses

258.00

242.00

160,500.00

Receivables - Golf Sponsors

22,000.00 20,000.00

- -

Receivables - Leadership Donors Receivables - Tennis Sponsors

202,500.00

Receivables

202,758.00

242.00

Total Other Current Assets

309,759.33

29,569.25

Total Current Assets

309,759.33

29,569.25

TOTAL ASSETS

LIABILITIES & EQUITY Liabilities

1,221.30 11,957.83

5,109.46 11,957.83

Accounts Payable and Accrued Expenses

Deferred Revenue

13,179.13

17,067.29

Total Liabilities

Equity

12,501.96 284,078.24

20,043.53 (7,541.57)

Fund Balance

Net Income

296,580.20

12,501.96

Total Equity

309,759.33

29,569.25

TOTAL LIABILITIES & EQUITY

BOBBY NICHOLS-FIDDLESTICKS FOUNDATION, INC. STATEMENTS OF REVENUES AND EXPENSES

Fiscal YTD Fiscal YTD 11/11/2016 8/31/2016

Revenue

Event

Auction Live

375,500.00 $

Silent

- -

8,160.00 15,185.00

Friday Sunday

23,345.00

Total Silent

Big Board Friday

- -

46,200.00

Sunday

46,200.00

Total Big Board

445,045.00

Total Auction

Appeals

- -

24,750.00 85,350.00

Friday Sunday

110,100.00

Total Special Needs Contributions

60,393.00

Raffles

6,000.00

139,000.00

Entry Fees

4,400.00

Gala Tables

Sponsors

52,690.00

Tournament, Raffle, Auction

20,000.00

130,690.00

Total Tennis and Kids Event

Contributions

65,000.00

100,585.34

Leadership Donors

65,000.00

100,585.34

Total Contributions

286,500.00

1,251,145.39

Total Event Revenue

Other Revenue

Membership Dues Individual

12,125.00 62,000.00

250.00

Family

250.00

74,125.00

Total Membership

1,425.00

15,220.00

Memorial Contributions

2.51

350.00

Interest

1,677.51

89,695.00

Total Other Revenue

288,177.51

1,340,840.39

Total Revenue

Cost of Event Revenue Auction Items

- - - - - - - - - - - - - - - - -

86,393.40 46,274.25 14,796.00 179,654.48 45,618.03 30,340.50 1,289.00 24,910.00 57,000.00 13,608.45 2,700.00 24,241.91 1,825.20 8,984.21 8,995.00 1,883.50 1,071.47 3,737.13 2,118.27 69,165.14 4,941.16

Entrant Door Prizes/Gifts

Auctioneer

Food and Beverage

Tent

Golf Fees

Insurance - Special Event

Equipment Rental

Professional Golfer Fees Other Event Expenses

10.00

Credit Card/PayPal Fees

Entertainment

FCC Labor and Fee Photography/Video

572.14

Printing

Professional Fees

Shipping

Signs

Supplies

Travel

582.14

Other Event Expenses Tennis and Kids Event

582.14

560,381.96

Total Cost of Event Revenue

287,595.37

780,458.43

Total Revenue, less of Cost of Event Revenue

3 of 4

BOBBY NICHOLS-FIDDLESTICKS FOUNDATION, INC. STATEMENTS OF REVENUES AND EXPENSES

Fiscal YTD Fiscal YTD 11/11/2016 8/31/2016

Administrative (Support)/Expenses Administrative Expense Sponsor

- - - - -

(25,567.95)

83.22

Bank Fees

7,420.00

Golfers Giving Back

Internet

1,368.00 1,299.56

Insurance - Liability Postage and Shipping

94.50

558.26

Printing

1,862.50 1,318.13

12,924.50

Professional Fees

515.41

Supplies

242.00

1,399.00

Storage Rent

3,517.13

Total Administrative/Support Expenses

Charitable Contributions

Abuse Counseling Treatment Center

- - - - - -

325,000.00 325,000.00 100,000.00 8,000.00 10,000.00 20,000.00

Childrens's Advocacy Center Blessings in a Backpack

Copper Cannon Camp

Cincinnati Scholarship Fund/Johnny Bench Foundation

Liberty Youth Ranch/Cultural Park

788,000.00

Total Charitable Contributions

3,517.13

788,000.00

Total Adm Support/Expenses and Charitable Contributions

284,078.24 $

(7,541.57)

Net Revenue (Expense)

4 of 4

THE EARL HOLLAND MEMORIAL SCHOLARSHIP FUND PROPOSAL

 The Foundation would create a new charity recipient-- THE EARL HOLLAND MEMORIAL SCHOLARSHIP FUND.

 Criteria for recipient selection would be established such as former experience at ACT or CAC, good grades, academic and/or athletic success in high school, acceptance at an accredited college or university, determining other scholarships being received, etc.

 ACT & CAC would recommend a recipient; the Charity Selection Committee would conduct an appropriate evaluation of the nominee (including an interview at the ACT/CAC location) and then make a recommendation to the Board for approval.

 Funding would come from the annual proceeds of the Nichols Cup events. Initial funding may come from this season’s Special Needs appeal and/or Memorial donations.

 Checks would be presented to the recipients at the Annual Meeting provided that ACT & CAC are comfortable with this idea. Jill Turner did not see this as a problem as long as we do not disclose that they are/were a client and also the details of their abuse.



Other Funding o

To assist in kick starting the program, Debbie & Ken Burnside have generously offered to donate a concert by Johnny Vincent, the singer from Chicago who sang at our Sunday Night Nichols Cup dinner. The Burnsides could host a private event at the club, charge $200+ per head for a nice dinner and they would send out an announcement to the entire community. They could run the event in Nov, Dec or Jan and then personally donate the net proceeds back to the Foundation, earmarked for the Earl Holland Memorial Scholarship Fund. As it is being hosted by them at the club and attendance is completely voluntary it would not come across as yet another solicitation from the Foundation. Benefits o Focus on “a silver lining in the cloud” as a former abuse victim rises above and moves forward with their life in a positive way o A great marketing/PR opportunity for the Foundation o A wonderful way to honor Earl We would need to decide amounts & number of years for the awards. The consensus was to make it a one year award and a set amount which would be determined annually based on funds available. o Designating all of the appeal funds may reduce the amount of the other charity’s awards unless net revenue separate from Special Needs has a significant increase. o We may wish to consider technical and trade schools as a recipient’s choice of post high school education Areas to Address o



2016 - 2017 BOARD OF DIRECTORS CALENDAR

HISTORY The Bobby Nichols Fiddlesticks Charity Foundation, founded in 2002, is a group of Fiddlesticks members, known as Pipers, who volunteer to organize and run an annual celebrity pro-am invitational golf tournament for the following purposes:

MISSION STATEMENT 1.

Generate funds to return to the community via charitable contributions. These contributions have been earmarked for abused and underprivileged children. 2. Recognize the contributions and accomplishments of Bobby Nichols, winner of 14 PGA Tour tournaments including the 1964 PGA Championship and 1974 Canadian Open. (Bobby has been a resident of Fiddlesticks since its inception.) Fourteen tournaments have raised over $8,000,000 for local children’s charities. Funds are raised through golf, and tennis events with tournament sponsorships, raffles, live and silent auctions.

AUGUST 2016 Order Save the Date cards, letterhead, folders, programs

JANUARY 2017 2

Board Meeting, Monday 4:30pm Board Photo to Precede Meeting 16 Board Meeting, Monday 4:30pm 30 Board Meeting, Monday 4:30pm

SEPTEMBER 2016 26 Send Save the Date cards

FEBRUARY 2017 6

OCTOBER 2016 12

Board Meeting, Monday 4:30pm Tennis Tournament/Walkathon Practice Round/Evening Gala Tournament/Awards Dinner

Sponsor Letter/Piper Renewals Board Meeting, Tuesday 4pm Board Meeting, Monday 4:30pm

18 19 20

18 31 31

Sponsor Packets Mailed

MARCH 2017 13 Board Meeting, Monday 4:30pm

NOVEMBER 2016 14

Board Meeting, Monday 4:30pm Board Meeting, Monday 4:30pm

APRIL 2017 13 Board Meeting, Thursday 5pm Annual Pipers Meeting to Follow Board Meeting

DECEMBER 2016 12

Board Meeting, Monday 4:30pm

November 14, 2016

Dear Fiddlesticks Friends:

Fourteen years ago a group of neighbors contacted me about starting a Foundation in my name. I was honored and truly humbled to even be considered for such an amazing tribute. At that time I could not begin to imagine all that we would accomplish together in the war against child abuse and neglect. At a time of year when counting our blessings and being thankful is on our minds, I wanted to offer my sincerest gratitude for the legacy you have created not only for our community but for me, my family and for generations to come. This legacy all begins with the Pipers. Some of you may be new to the community and don’t know exactly what this great group of friends is all about. The Pipers are simply neighbors that commit to helping these children and leading our community in the fundraising efforts every year. Think of us as “brothers and sisters in arms” working to end child abuse and neglect right here in our area. We can proudly state that 100% of all Piper dues go directly to programs supporting these children. In 2016 we had 516 Members with dues in excess of $72,000. Fiddlesticks can be proud of the fact that in the last 14 years we have raised $8,089,100 for abused and neglected children in the Fort Myers area. We could not do this without the generosity of our dedicated Pipers. As a Piper, we invite you to join us in April for our annual meeting where complimentary food and beverages will be available to celebrate all the accomplishments of the season. During the February event weekend we have shortened the festivities to include events on Saturday, Sunday and Monday only. Saturday night will now be called the Fiddlesticks Neighborhood Celebration and will invite all members to join together to help abused and neglected children. There will be small fee associated with the Saturday evening event, as in years past. As a thank you for all you have done over the last fourteen years I have enclosed a car/cart sticker for your enjoyment. Please display it proudly on the lower passenger side of your cart windshield, per the Club’s rules and regulations. Showcase it to friends and colleagues. Use it as a way to start a conversation about the amazing kids that need our help. We know on Thanksgiving we will all enjoy a bounty of food, laughter with family and friends and above all the security and comfort of knowing we are loved. Please stand together with me for these children and let them know we are never going to forget about them. We will continue to fight and raise the funds needed so that help can intervene before it’s too late.

Every child deserves happy childhood memories and together we can make a difference by becoming Pipers.

Sincerely,

Bobby Nichols

Chairman Emeritus

THE BOBBY NICHOLS-FIDDLESTICKS CHARITY FOUNDATION IS A 501c3 TAX EXEMPT ORGANIZATION.CERTIFICATE #85-8012782366C-0.A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL- FREE (800-435-7352) WITHIN THE STATE. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE.

2016-2017 PIPER MEMBERSHIP REGISTRATION FORM

PIPER NAME: ____________________________________________________________________ As you wish for it to appear in the program

EMAIL:

____________________________________________________________________

Please circle one:

Family - $250.00

Individual - $150.00

100% of your membership contribution to the Foundation helps children in need. Please make a copy of this form as your receipt for tax purposes.

Please make your check payable to: Bobby Nichols-Fiddlesticks Charity Foundation or BNFCF

Mail or drop off your application and check to: Bobby Nichols-Fiddlesticks Charity Foundation c/o Fiddlesticks Country Club

15391 Canongate Drive Fort Myers, FL 33912

THE BOBBY NICHOLS-FIDDLESTICKS CHARITY FOUNDATION IS A 501C3 TAX EXEMPT ORGANIZATION. CERTIFICATE #85-8012782366C- 0. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE (800-435-7352) WITHIN THE STATE. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE.

11/14/2016 12:18 PM

2016 SPONSORS

Sponsor Level

Date-Paid

Program Ad Sponsor Name

Sponsor Contact

BNFCF Contact

Check #

Address & Phone #

Golf Sponsors Presenting

CONFIRMED

Full Page & Front Cover Recognition

Prasco

Tom Arington

Gerry Wolken

6125 Commerce Ct. Mason, OH 45040 866-525-0688

Sponsor

Susan Arington

$30,000.00

Platinum

Full Page

John and Barbara

John Burns

Harry Wilkinson

Sponsor

Burns

or Karen McCombs

15707 Glenisle Way Ft. Myers, FL 33912

$20,000.00

Platiunum

CONFIRMED

Full Page

21st Century

Steve Snyder

Gerry Wolken

Sponsor

Healthcare

Mindy Lang

$20,000.00

2119 S. Wilson St. Tempe, AZ 85282 480-966-8201

Platiunum

CONFIRMED

Full Page

Oppenheimer and Company

Russ Ogan

Sponsor

6700-1 Daniels Pkwy Fort Myers, FL 33912 239-561-2330

$20,000.00

11/14/2016 12:18 PM

2016 SPONSORS

Sponsor Level

Date-Paid

Program Ad Sponsor Name

Sponsor Contact

BNFCF Contact

Check #

Address & Phone #

Platinum

Full Page

Tarzen International

Phil and Miki Todd

Mike Lancellot

Sponsor

15521 Queensferry Drive

$20,000.00

FM FL 33912 239-292-0115

Platinum

CONFIRMED

Full Page

Howard & Suzanne

Howard and Suzanne

Mike Lancellot

Sponsor

Moss

$20,000.00

15820 Glenisle Way FM 33912 239-768-9229

Diamond

CONFIRMED Full Page

Hightower Advisors

Trevor Swartz

Robb Smith

Sponsor

5237 Summerlin Commons Blvd.

Jack Thomas

$15,000.00

Ft. Myers, FL 33907 (o) +1 239.215.6061 (c) +1 239.462.1478

Diamond Sponsor CONFIRMED $15,000.00

Cameratta Companies Cheryl Yano

Joe Cameratta

Diamond

55 Glenlake Parkway NE

Sponsor

Atlanta, GA 30328

$15,000

404-828-8770

Diamond

CONFIRMED Full Page

Wells Fargo Insurance

Mr. Kevin Brogan

Mike Lancellot

Sponsor

$15,000

11/14/2016 12:18 PM

2016 SPONSORS

Sponsor Level

Date-Paid

Program Ad Sponsor Name

Sponsor Contact

BNFCF Contact

Check #

Address & Phone #

Gold

CONFIRMED

Full Page

Val Ward

Mike Lancellot

Sponsor

$10,000.00

Gold

CONFIRMED

Full Page

Heidi Frederic

Sponsor

$10,000.00

New Sponsor Category

Mr. Tim Turner

CONFIRMED

Kevin Brogan

RT Specialty, LLC 180 North Stetson Avenue Suite 4600 Chicago, IL 60601

Silver

CONFIRMED Half Page

Tomahawk

Scott Lyons

Mike Lancellot