The Owners' Manual | Issue 11 | Fall 2017

OUTLOOK CALENDARS Pitfalls of Recurring Meetings

Be careful when scheduling recurring meetings through Outlook. A large part of frustration comes from left over / canceled meetings clogging up calendars are preventing you from planning. Recurring meetings are more prone to issues so here are some general tips: Only schedule your meeting Only schedule recurring meetings using your personal calendar. This will allow

until the end of the physical year or at least into January of the next year. This will allow you time towards to end to make and adopt changes easier than planning beyond those points. Be careful on using your RingCentral personal meeting place for all your meetings. You are likely of double book meetings or have meeting overlaps that will cause confusion. Be careful with attachments and updates. Those that have declined will still get the updates if they are still on the list of attendees. Use the scheduling tab and uncheck those who have declined. The names will not be deleted from the list but they will receive a cancelled meeting message. Otherwise you can email those attending separately.

you to fully manage the series with less issues or information changes.

It is recommended that you set a definite end date when you schedule a recurring meeting. This may prevent future issues that occur if you have to update the meeting several times. Outlook was designed to send updates when you change the location or time of the meetings because the attendees need to know when and where the meeting is. and end dates for the meeting. This is the hardest one to resolve BEFORE you issue your invite. The invite will still be received by everyone EVEN IF THE RESOURCE DECLINES IT. The only work around is to locate the conflict(s) and schedule up to conflict through multiple meetings (before and after), or change the time and or location of your meeting. A resource, conference rooms for us, is tied up somewhere between your start