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SOCIETY INSTRUCTION
DOCUMENT CODE
4 (9)
Board / 2014 / 07
Air Canada
ANA
Austrian
British Midland International BMI
Brussels Airlines
Continental Airlines
LOT Polish Airlines
Lufthansa
SWISS
TAP Portugal
United Airlines
Primarily, lowest suitable fares (Economy Restricted class) available should be used and when
possible Star Alliance airline carriers should be preferred. The traveller’s frequent flyer programme
will have no impact when choosing the airline. The earlier the flights can be booked the more
affordable the fares can be.
Low Cost Carriers (LCC´s) may be used when it is justified considering rate and effectiveness.
2.2. Hotel
The Society has a contract in Brussels with Marivaux hotel and this is the preferred hotel when
staying in Brussels, unless a lack of room or other compelling reason makes it necessary to use
another hotel.
The Society does not have contracts with other hotels elsewhere, but small local hotels within a
reasonable price range are preferred, others in max 3 star hotels and Presidents in office at 3-4 star
hotels, price still being the first nominator.
When possible the expertise of local people should be used to find reasonable priced hotels in
preferred areas.
Hotel bookings are done through the Society’s travel agency. When planning a trip well beforehand, a
cheaper option from a hotel should be available.
Non compliance will result in non-reimbursement.
2.3. Car rental
Society´s preferred car rental company is SIXT, which is a partner of the Star Alliance programme.
The standard for car rental is not higher than a mid-sized car, e.g. Ford Mondeo and Opel Vectra.
The use of own car is accepted and preferred for travelling when it is economical in view of the traffic
connections and when it is approved by the person in charge.
The reimbursement will be calculated with the Belgian official rate (0.3456 EUR/km – adapted every
1st July)
Non compliance will result in non-reimbursement.