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This report is intended for use by the management of the Variable Annuity Life Insurance Company ("VALIC") and its subsidiaries.
VALIC Retirement Services Company ("VRSCO") and VALIC Financial Advisors, Inc. ("VFA"), its user entities, and the independent
auditors of its user entities, and is not intended and should not be used by anyone other than these specified parties.
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VALIC
.com 28
One-Time or Recurring Individual Contribution
Checks with paper backup are sent to the VALIC lockbox bank. In addition, Wire Transfers and Credit ACHs are
accepted at the VALIC concentration bank. Checks are periodically received directly at VALIC; however once
received, the checks are forwarded to the appropriate bank lockbox. In addition, participants with individual flexible
premium contracts may request VALIC to automatically withdrawmoney from their individual checking accounts.
Participant-Directed Capital Transfers
A participant may decide to move assets from another investment provider (vendor) to VALIC. The term “transfer”
is used to describe rollovers within an existing plan or the transfer of assets to a new plan. Internal Revenue Code
and Plan Documents determine if the participant can move all or a portion of their assets to a qualified plan. Assets
may be received via check or wire.
Transfer of Value and Asset Allocation Changes
Participants may execute trades such as transfers of value between funds or change investment options for future
contributions. When a participant requests a change through the available service channels, the request is verified
and the governing asset allocation mix is updated on the record keeping system. A transaction statement is sent
to the participant to confirm the change. An independent quality review is performed on manually entered Transfer
of Value (TOV) and Asset Allocation changes
(5.1)
.
Participants are authenticated within the VALIC Online application using a unique User ID and passwords that
are in accordance with AIG policy
(2.7, 4.5, 5.2, 6.4)
. Automated controls within the VALIC Online application
perform the following:
>
>
Automated controls within the
VALIC.comapplication prevent invalid and incomplete TOV transactions
from being set up. Edits prevent depleting more than 100% on “From” funds and only available “To” funds
display. The sum of percentages allocated to “To” funds must equal 100%
(5.3)
.
>
>
Automated controls within the
VALIC.comapplication prevent invalid and incomplete Asset Allocation
transactions from being set up. Only available funds are displayed and allocations must equal 100%
(5.4)
.
After an Asset Allocation or TOV transaction is successfully processed, VALIC uses a third-party vendor to send
transaction confirmations to participants. A transaction confirmation is sent to the participant by a third-party
vendor upon completion of Asset Allocations or TOV transactions. VALIC performs a daily reconciliation of
transaction confirmation counts sent fromVALIC to the third-party vendor and transaction confirmation counts
received from the third-party vendor
(5.5, 8.7)
. If the participant’s account records are not successfully updated
in the record keeping system during the nightly cycle, an error report is reviewed and corrections made and the
request processed
(5.6)
.
III. Description of the VALIC Defined Contribution Plan Administration System