61 / 152
55
H.
Creating personal copies of licensed, proprietary software or running illegally copied
software. (See University Policy on Copyright)
III.
Any faculty member, employee, or student worker who has access to confidential
information must access only the information that they have a legitimate
administrative or academic need to use, modify or otherwise view. The
confidentiality of all such information must be maintained.
IV.
The University ITS Department has more specific guidelines for use of specialized
resources provided by the University. Faculty, employees, and students must
familiarize themselves with those guidelines and abide by them. In addition, both the
Sawyer and Moakley Libraries have specialized resources as does University Media
Services (UMS). Again, users must abide by any specialized guidelines issued by
those departments.
Faculty and Employee Consent to Abide by the Computing Policy
Copies of the University policy will be placed in faculty and employee handbooks and will be
distributed to employees at the new employee orientation.
Confidentiality of Computer Files
The University cannot guarantee the privacy or security of users’ computer files, including email
messages or the anonymity of any user. To help safeguard security, administrative and academic
users on the Exchange Email System are recommended to change email passwords every
semester. While the University does not monitor email, staff of Information Technology
Services may be required to enter users’ files, if necessary, to correct system problems or to
address other improper system use.
Supervisory Responsibility
Supervisors are responsible for assuring that all faculty, staff, and student employees in their area
of authority have the appropriate training for and orientation to responsible computer use.
Guidelines for Creating Suffolk University Websites, Web Pages, and Web Facilities
Suffolk University websites, web pages, and web facilities are global representations of the
University’s image and will maintain graphic standards developed by Suffolk University to
establish and maintain a consistent public image and to reinforce the mission and identity of
Suffolk University. A Suffolk University website is defined as a set of websites, web pages, and
web facilities, both internal and external, that represents any school, department, administrative
or organizational unit, faculty member, institute, alumni office, or student organization of
Suffolk University.