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CB I Z Re s pon s e │ Pa g e 43
Timeframe Tasks
As soon as
broker is
assigned
1. This initial stage requires review and analysis of the following:
Review of all current insurance policies and provisions
Review of property, auto, and marine schedules, etc.
Review of VNAC’s goals and objectives
Review of policy effective dates
Review of claims information for trends and development
This information taken together determines the philosophy and design of the RFP that will be put together by
CBIZ for VNAC.
2. Identification and analysis of VNAC’s insurance needs
CBIZ does not base the insurance coverage purely upon the current insurance policies. Often, the current
program is not addressing all of the concerns and needs of the client. This part of the program determines
VNAC’s real needs via an interview and survey of risks.
120 days
prior to
renewal
date
3. Composition of RFP for insurance proposals
Once the current program is analyzed, VNAC’s philosophy determined, and all needs identified, CBIZ puts
together an RFP that includes all of this information and requests a number of options to be considered.
No later
than 90
days prior
to the
renewal
date
4. Submission of RFP and attached underwriting information to insurers capable of providing services
The RFP with accompanying underwriting data is then submitted to the general marketplace of insurers and
pools that are committed to insuring municipality risks. This submission will include all information necessary
to provide a clear picture of VNAC to the marketplace.
Approximat
ely 40 days
prior to
renewal
5. Negotiation and comparative analysis of all proposals
All of the markets responding are required to submit their programs with plenty of time for CBIZ to negotiate
program enhancements and pricing. This critical stage of negotiation takes about one week. Then the
comparative analysis is accumulated into a format that will be easy for VNAC staff to review.
30 days
prior to
renewal
6. Report of findings to VNAC staff with recommendations
The final report generated from the above process is submitted to VNAC staff. It includes the following:
Comparison of coverage provisions
Comparison of premiums
Recommendation of best option in terms of pricing/coverage