AASHTO | Roadmap for Developing Programmatic Agreements

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CASE STUDY – OREGON DOT ESA PA SUPPORTING
MATERIALS.
Aside from the supporting materials found in most PAs,
the Oregon DOT moves beyond by creating a reposi-
tory of information related to their ESA PA. One item
includes training videos regarding the PA and its appli-
cation on projects. What makes this supporting material
helpful is the presenter provides not only narrative
information about the PA but it supplemental informa-
tion regarding examples. The videos simulate a “live
training” event and are always available for review.
An additional supporting material provided by the Ore-
gon DOT is the ESA PA Project Map, which is GIS-based
and provides the location and real-time status updates
of projects covered under the ESA PA. (More informa-
tion can be found on Oregon DOT’s ESA PA Supporting
Materials .)
TIMEFRAME FOR DEVELOPING SUPPORTING
MATERIALS
Supporting materials, like the PA itself, will need to be
drafted and refined throughout the development of the
PA. It is important to begin to discuss these elements
during the various phases of PA development so that
the supporting materials have a logical and critical fit/
role. The supporting materials should be considered
as part of the PA, and not as an afterthought; this can
be accomplished by carefully discussing and building
throughout the process. Below is a possible sequence
that illustrates how States may develop materials
supporting their PA; a State may need to modify this
sequence depending on the PA type and the agencies
involved in its development.
PROCESS FOR DEVELOPING SUPPORTING MATERIALS
Initiate
conversation
Present
outline of
materials
Develop
outline of
materials
Refine
outline of
materials
Develop
materials
package
Present
materials
package
Refine and
Present for
approval