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HOT TOPICS
2015 GNYADA Membership Directory
85
Employment Applications /
1 year after decision not to hire
Fair Labor Standards Act, Americans with Disabilities
Resume (applicants
Act, Title VII of the Civil Rights Act, Age Discrimination
not hired)
in Employment Act, Genetic Information
Nondiscrimination Act
Background Checks
n/a
Fair Credit Reporting Act, New York Fair Credit
Reporting Act
Working Papers (Minors)
Duration of employment (return to New York Labor Law
minor at the end of employment)
Drug Test Results
General – 1 year
Equal Employment Opportunity Commission
I-9 Verification Form
3 years from date of hire or
U.S. Department of Homeland Security Regulations
1 year after termination,
whichever is later
IRS FormW-4 (current)
4 years
Internal Revenue Code
IRS FormW-2
Permanently
Payday and Payrate Forms
6 years
New York Labor Law
Payroll Records
6 years
Fair Labor Standards Act, New York Labor Law,
Equal Pay Act, Age Discrimination in Employment Act
Commission Agreements
Duration of employment + 6 years New York Labor Law
Personnel Records
- Direct Deposit Authorization Duration of employment + 1 year
Fair Labor Standards Act, Americans with Disabilities
Act, Title VII of
- Disciplinary Records
Duration of employment + 1 year
the Civil Rights Act, Age Discrimination in
Employment Act, Equal Pay
- Employment Applications
Duration of employment + 1 year
Act, Genetic Information Nondiscrimination Act,
New York Labor Law
- Union Dues Authorization
Duration of employment + 1 year
- Wage Deduction
6 years
Authorization
Employee Handbook
n/a
n/a
Collective Bargaining Agreements 3 years
Fair Labor Standards, Act Equal Pay Act
Time Cards/Time Sheets
6 years
Fair Labor Standards Act
FMLA Records
3 years
Family Medical Leave Act
Accident Report (Workers
18 years
New YorkWorkers’Compensation Law
CompensationInjury/IllnessReport)
Polygraph Records
3 years from date of the test
Employee Polygraph Protection Act
Garnishments
n/a
n/a
Pension and Retirement Records
Duration the plan or
Employee Retirement Security Income Act, Age
system is in effect + 6 years
Discrimination in Employment Act
COBRA Records
3 years
Consolidated Omnibus Budget Reconciliation Act
Records
Source of Requirement
Number of Years Retained
EMPLOYMENT
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