Management of Technology Assets Policy

1.0 Procurement

This policy covers how technology is requested, approved and purchased.

Technology Request

The business unit will determine if there a need for new technology or a change in the

lease equipment next time it is up for replacement.

The business unit will submit a request to TAG via E-mail containing the following:

Detailing the change or new technology needed

ii.

Include proof of Superintendent approval

Superintendent approval is not approval to purchase but to indicate to TAG that

this identified need is of high priority

TAG will review the request, provide approximate cost and any concerns/ comments

The business unit will not need provide requirements as TAG will have a technology

catalog to select from. Any new catalog item requests will be processed on a case by

case basis. The purpose of the catalog is to ensure quality, compatibility, and future or

current initiatives

Approval

The business unit will then submit the request, TAG’s cost and comments, to their

assistant director for approval

In the case of a lease item, IT requires a business case, this would also need to be sent

to the assistant director

Purchase

If approval is given, the business unit will E-mail TAG:

Copy of the approval

ii.

Account code

iii.

Position number that technology will be assigned to

TAG will procure the item via appropriate method or work with IT to update the lease

schedule.

Deployment of procured assets will be covered by the deployment policy.