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DIRECTOR
(First Name) , you have been elected a director
and will serve in this capacity for the next three years.
This honor has been conferred upon you because of
your interest in Ruritan and your reputation for sound
judgment.
Your duties, along with the duties of other officers,
are explained in the Club and District Officers’ Handbook.
Your duties include the following:
1. Attend monthly meetings of club board of directors.
2. Help formulate club policies and see that they are
carried out.
3. See that club meeting procedures prescribed in the
bylaws are followed.
4. Promote increased club membership and
organization of new clubs in nearby communities.
I congratulate you and am happy to install you as
director of the Ruritan Club for the next
three years.
TREASURER
(First Name) , you have been elected treasurer of
your club for the coming year. Your duties are explained
in the Treasurer’s Handbook and Club Officers’ Handbook.
Your duties include the following:
1. Collect promptly all membership dues and other
monies owed to the club.
2. Deposit all funds in a bank approved by the club
board of directors.
3. Pay promptly, by check as duly authorized, all
obligations of the club.
4. Account for all financial transactions at monthly
meetings of the club board of directors and the club.
5. Report on delinquent dues at club board of
directors’ meetings.
6. Submit books for audit as requested by the club
board of directors.
I congratulate you and am happy to install you as
treasurer of the Ruritan Club.
SECRETARY
(
First Name) , you have been elected secretary of
your club for the coming year.
Your duties are set forth in the Secretary’s Handbook
and Officers’ Handbook. The records you keep become
the official, legal, and historical documents of this club.
These include a complete record of monthly club and club
Remind the club secretary to send in the New Club Officers form found in the
Secretary’s Handbook. This form should be sent to the Ruritan National Office
immediately after the election of club officers each year.
Procedures for Installing Club Officers
INSTALLATION OF
RURITAN CLUB OFFICERS
The person in charge of the installation ceremony
should include the following:
1. Make introductory remarks.
2. Request new officers to come forward.
3. Install each officer individually.
4. Call each officer by name and office.
5. Summarize the responsibilities of each officer.
6. Formally install each officer with a handshake and
congratulations.
7. Present the newly installed president with a pin,
gavel, or other symbol of office.
8. Challenge club members to support the new officers.
NOTE: The Ruritan in charge of the installation
ceremony should not read or refer to notes, but should
“use their own words,” using the following as a guide.
It is not necessary to memorize everything word for
word. It is better to speak a few lines for each officer
with conviction and in the speaker’s own words, than
a dozen lines memorized using the words of another
person. The entire ceremony should not last more than
ten minutes.
SUGGESTED INTRODUCTORY REMARKS
Club members, these Ruritans will lead your club
during the coming year. You have placed upon them a
great responsibility. I know that you have confidence
in them and that under their leadership, your club will
continue to go forward. Incoming officers, your fellow
club members have not only honored you, and placed
upon you a great responsibility; but more importantly,
they have given you an opportunity to serve your
community.
As Ruritan officers and members, we are dedicated
to one purpose—doing everything we can to make our
community an ideal place in which to live. Your Ruritan
club is a tool, which if used properly, can make a great
contribution toward that worthy goal.
It now becomes my pleasure to install these Ruritans
you have honored
.
General