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CALA AGM 9-12
th
June 2019
Page 6 of 7
Non-refundable Deposit of 25% of the total group is due for payment one week
after signing the contract
40% of the total group payment is due 180 days prior to group arrival
25% of the total group payment is due 90 days prior to group arrival
10% of the total group payment along with the group rooming list 30 days prior to
group arrival
Payment
All payments should be made by either bank draft, bank transfer, authorized credit card
or cash.
Accommodation Allocation
Subject to the cancellation policy below, a review of the anticipated number of rooms
required is to be advised by the Client at 180, 90 and 30 days prior to arrival. Final
accommodation and the preliminary guest name list must be confirmed to the Hotel no
later than 30 days prior to arrival. At 30 days any unallocated rooms will be considered
cancelled and subject to the below cancellation fees. Furthermore, additional
accommodation required is subject to availability.
Rooming List
At 30 days prior to arrival the final guest name list is required.
Cancellation Policy
In the event of cancellation, all deposits will be forfeited in addition to the following
charges:
Accommodation
–
Initial deposit
25% of estimated total cost paid within 07 days of signing the group contract is non-
refundable
180 days prior to arrival:
Full cancellation fees apply for all room nights cancelled within 14 days of arrival.
No Show Policy
In Case of No Show the hotel reserves the right to charge 100% of full stay
Contract