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different from the timetable for withdrawal without academic penalty. Students who attend
60% or more of a semester are not eligible for refunds, nor are they eligible for a proration
of their financial aid or charges. Refunds will not be made for any funds that have not
been credited to a student’s account (i.e., pending financial aid) unless a Post-Withdrawal
Disbursement is appropriate, based on the federal regulations. Tuition, room and board
charges earned for the semester are prorated according to the following calculation:
The total number of days through which the student attended or participated,
divided by the total number of calendar days in the semester (minus any
institutional breaks of 5 days or more). This calculation of earned charges mirrors
the calculation to adjust financial aid described below.
Each student account will be adjusted upon receipt of an official withdrawal or
notification that the student has dropped out (ceased participating), resulting in an
administrative withdrawal. The funds will then be returned to the appropriate government
entity or funding source. If the calculation results in a balance due on the student’s
account, he or she is responsible for paying the account in full by the due date stated in the
withdrawal letter from Student Accounts. The account adjustment and letter of balance due
will be sent within 30 days of the official or administrative withdrawal. A student account
with an outstanding balance created by withdrawal will be placed on hold and the student
will not be able to obtain a transcript or be readmitted for additional semesters until the
balance is paid.
Return of Title IV Funds
Financial aid funds are awarded to a student under the assumption that the student will
attend school for the entire period for which the assistance is awarded. When a student
withdraws from the College or from the semester, drops courses, or fails to participate
in courses, that student may no longer be eligible for the full amount of aid they were
originally awarded.
If a recipient of Title IV grant or loan funds withdraws from the College after beginning
attendance, the amount of Title IV grant or loan assistance earned by the student must be
determined. If the amount disbursed to the student is greater than the amount the student
earned, the unearned funds must be returned. If the amount disbursed to the student is less
than the amount the student earned, and for which the student is otherwise eligible, he or
she is eligible to receive a post-withdrawal disbursement of the earned aid that was not
received.
Any time a student begins attendance in at least one course but does not begin
attendance in all the courses he or she was scheduled to attend, regardless of whether the
student is a withdrawal, the College must check to see if it is necessary to recalculate the
student’s eligibility for Federal, State, and Institutional funds based on a revised enrollment
status and cost of education.
If the student is a withdrawal, this recalculation must be done before performing a
Return of Title IV Funds calculation, and the College must use the recalculated amounts
of aid in the return calculation. The withdrawal date for a student who officially withdraws
will be the date provided by the Registrar. For a student who leaves the College without
notice or ceases participating (considered unofficial withdraw or a drop-out), his or her
withdrawal date will be the midpoint of the semester or alternatively the College may use
the last date of attendance or participation in an academically-related activity if there is
documentation he or she participated and that the activity was academic in nature. The