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MISSISSIPPI COMMUNITY COLLEGE BOARD
POLICIES AND PROCEDURES MANUAL
Section 5:
Staff Positions
Title:
Deputy Executive Director for Finance and
Administration
Initial Date of Adoption:
June 18, 1992
Reference:
Revision Date:
August 1995; December 1, 2009; September 17,
2010
Code Number:
5.10
Page:
1 of 1
DEPUTY EXECUTIVE DIRECTOR FOR FINANCE AND ADMINISTRATION
Characteristics of Work:
This is managerial and administrative work which involves highly professional oversight of the financial matters of the
community and junior college system. The position requires considerable ability for independent judgment, application of
financial management policies which include a sound knowledge of fund accounting, grant accounting and state purchasing laws,
and the ongoing implementation of generally accepted accounting principles. The incumbent in this position is also responsible
for close coordination and communication with other state agencies, the Executive Director, the Board, and the college presidents
and business managers.
Examples of Work
:
The following examples are intended only as illustrations of the various tasks performed by the incumbent in this position. These
examples are not meant to be exhaustive; they are representative of the general functions of this position.
1.
Directs, plans, budgets, and coordinates financial matters for the Board;
2.
Interprets and applies policies and procedures for carrying out policies;
3.
Serves as staff advisor in matters relating to college financial matters;
4.
Supervises and directs staff responsible for the general ledger, monthly reconciliation, financial statements and GAAP
Packets of the Board;
5.
Manages and supervises the accounts receivable, accounts payable, payroll, contracts, purchasing, and grants
accounting functions of the Board;
6.
Supervises the research and distribution of financial information requests;
7.
Supervises and directs the development, coordination, editing, and preparation of budget request (MBR) materials for
the community and junior college system and the Board administrative office for the Legislative Budget Office and
Governor's office;
8.
Receives, reviews, and executes tasks resulting from Board actions;
9.
Prepares allocation and disbursements of support funds based on community and junior college funding formula and
appropriation bill;
10.
Prepares allocation of career and technical funds;
11.
Prepares financial reports, surveys and information for the legislature, PEER, legislative hearings, SREB, IPEDS, and
other entities;
12.
Conducts or assists in enrollment audits of the various community and junior colleges; and
13.
Other duties as assigned.
Minimum Requirements
:
A master's degree in accounting from an accredited college or university and four years of professional work experience in
finance at the managerial level, or a bachelor's degree in accounting from an accredited college or university, a certified public
accountant certificate, and four years professional work experience in finance at the managerial level.
Special Experience
:
Governmental accounting experience, community college business office experience, grant accounting experience, experience in
working with the legislature, strong personal computer skills, proficiency in the use of Microsoft Excel, ten-key calculator
proficiency, and good communication skills.