2026-2030 Capital Improvement Plan

Software Purchases and Maintenance 2026 thru 2030 Project Details Shakopee, MN Project # Project Name

IT-003

Software Purchases and Maintenance

Total Project Cost

$1,895,000

Contact

I.T. Director Equipment

Department

I.T. Internal Service Fund

Type

Category

IT Infrastructure

Priority

2 - Smart to do

Status

Active

Useful Life

1 year

Fund

I.T. Internal Service Fund

Description IT and city departments look towards software solutions to enhance business processes, improve the customer experience, and provide value through efficiencies. Software maintenance is also typically required for most software purchases. This fee is paid every year or after the initial purchased support term has ended. This maintenance allows our software environment to stay up-to-date on versions, features, and security. Justification A majority of our software requires some form of software maintenance and licensing agreements from the vendor to remain current. Maintenance agreements typically includes phone support, ability to upgrade to the latest versions, licensing, and security patches for vulnerabilities. IT also looks for new software packages that will increase efficiencies in the city and works with the appropriate departments to determine if there is value in the purchase. Some of our larger software agreements include Microsoft, GIS, and Laserfiche.

Prior

Expenditures

2026

2027

2028

2029

2030

Total

1,595,000 1,595,000

300,000

Equip/Vehicles/Furnishings

310,000 310,000

315,000 315,000

320,000 320,000

325,000 325,000

325,000 325,000

Total

Prior

Funding Sources

2026

2027

2028

2029

2030

Total

1,595,000 1,595,000

300,000

I.T. Internal Service Fund

310,000 310,000

315,000 315,000

320,000 320,000

325,000 325,000

325,000 325,000

Total

Budget Impact Software maintenance costs are factored into the IT Internal Services budget process.

158

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