MELA Meeting Minutes 2003 - 2017

According to Christian, we can leave the system as it is and then take a snapshot of the data at the end of each semester for audit purposes. The ELCs will also still be able to refer back to the old data. The only con to this is that the ELCs would not be able to make changes to the information after the snapshot has been done. So before confirming the data for audit, the ELCs will need to make sure the information is correct. Before the ELCs make a decision about changing the functionality of the system, Michele Mitchell will gather questions and email them to Beverlin for Ive to answer. After we receive answers to our questions, then we will need to make a decision at the July meeting. New Business a. President’s Meeting. Keri Cole presented the goals and objectives to all of the Community College Presidents. The Presidents were receptive to what she had to say. One of the Presidents talked about open entry, having online classes offered all year round. There were no disagreements to this request. They were interested in how we would market the online courses. Although it would be great to market the online courses, we need to make sure that we keep our focus on quality instead of volume. Offer flexibility, but don’t lose the quality of the online courses. They did discuss proctoring and how proctoring is done outside of MS. Overall Keri received positive feedback from the Presidents. MCCB Business-Christian Pruett a. Mobility. There are several vendors that we should consider looking at in regards to mobile app development for the colleges. One company that has been inquiring is Dub Labs. Comments were made that we need to wait until an LMS has been chosen before moving on to making decisions about mobile apps. b. RFP for LMS. The taskforce is finishing up on settling the standards, cost, functionality, etc. of an LMS and will present the RFP to ITS for review. There will be a recommendation to the Presidents in October and then they will vote in November on the LMS. Christian would like to have the new system in place by January. c. MSVCC Calendar. Christian discussed several things about the MSVCC Calendar and the changes that need to be possibly made. First, the dates for add/drop are confusing. The add/drop period is only for those students are already in the system and would like to make changes to their schedule. It is not to be used for new students. The majority of the colleges allow late registration during add/drop period. The group doesn’t see the difference between changing a schedule and adding a new student since they are both starting the class at the same time. The second change is to decide whether or not to have a “class ends” date and a “grades due” date. Currently the last day of class and when grades are due is the same day. The wording on the calendar needs to be changed to reflect what we are actually doing. So Alicia is going to bring both of these changes to the Academic Officers and get an official ruling on whether these changes need to be made. If it is agreed that we need to make the changes, then we will need to make the changes by July in order for the Academic Officers to vote on. d. Interviews. There have been two job candidates for the Director of Professional Development and Training position that have been recommended to Dr. Clark. So a person will be hired and ready to start by July 1 st .

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Committee Reports

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