MELA Meeting Minutes 2003 - 2017

IV.

New Business

a. MCCB Items

1. Audit Presentation (Raul Flutes) a. Raul informed the group that online instructors must mark weekly attendance, and sign audit, in the SIS for online students – starting Fall 2017. Raul previously met with Admissions and IT folks from each of the colleges to learn how eLearning marked online attendance.

i. Many colleges expressed strong opposition to this, because it would require duplicate processes for online instructors (requiring audit to be signed in ET and SIS). ii. Many colleges expressed that their college’s Admissions and IT departments cannot speak accurately for our eLearning departments. The MELA group expressed the importance of being part of future discussions regarding attendance. iii. Discussion occurred about taking attendance for both host and provider students, and how important it is. 1. ICC puts host students in their SIS, and takes attendance in SIS. So, they do not do audit in ET. This works best for them, but many colleges IT Managers are in opposition of putting host students in their local SIS. 2. Three schools (MGCCC, Coahoma, and MSDelta) currently do not take attendance in their SIS. The majority of schools did not require audit signatures in the SIS, but only in the ET. So, this would be a new procedure that colleges would have to implement, and it would cause more duplicate work for online instructors. iv. Tish expressed that the ET is a constant database and attendance should be housed in the ET. The group was in agreement that the ET is the best place for attendance to be housed, since instructors use the ET for everything else and it would not be independent software that could later be affected by LMS changes. 1. Keri expressed that we would like grades/attendance to be extracted from the ET to push into the SIS, to reduce human error. a. Chris explained that many schools use different SIS. However, if we can pull data from the ET, our local IT folks can configure the data to fit into their SIS. 2. Schools should talk to their IT Managers about the impact of putting attendance in the ET, and possibly retrieving grade data to be pushed back into the SIS as well. Krista will talk with Ive about this as well.

2. Complete2Compete (Audra Love Kimble) a. Audra presented Complete2Complete, a large-scale initiative for the State of Mississippi, and Community Colleges through IHL and the Community College Board.

i. The initiative is based on 15 years worth of data, and modeled after Indiana’s “You Can Go Back” campaign. The project is designed to

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