MELA Meeting Minutes 2003 - 2017

Office

College/Association

Name

President

Northeast MS CC

Kim Harris

President Elect Pearl River CC

Kimberly Ellis

Haley Duck

Secretary

Meridian Community College

(CW filled in for this meeting)

I.

Call to Order. 8:30am

II.

Approval of August Minutes.

Jennifer Leimer made the motion to approve the August minutes, and Jennifer James seconded the motion. Motion Passed.

III.

Approval of September Agenda

Buffy Matthews made the motion to approve the September agenda, and Phyllis Johnson seconded the motion.

IV.

New Business

a) Krista LeBrun – ITS has implemented additional standards for contracts. Lots of paperwork and questions due to corrupt behavior within a different agency. Justification needed of contracts, ROI, etc.

1) Update on Contracts

a. TII – Submitted. One of five board members did vote “no” with concern that there are other plagiarism sources available and asked did we research it. TurnItIn was listed as sole source, and we were looking at RFP and had to renew. Was ultimately approved for a two year renewal with existing services and now including comprehensive training for 330k. We need to anticipate more questions prior to next renewal, as well as potential objections from other companies, which can delay the contract process. Recommendation for IT committee to begin exploring alternate products in preparation for a potential RFP due to questions of sole source validity. b. Canvas – Contract expires in June 2018. We are already in queue with ITS and have been approved to proceed with renewal without entering in to RFP. Request submitted with Catalog costs added but business case has not been completed for that. Needs to be included if we want to proceed with that additional service. Keeps process cleaner with less forms if we don’t amend the contract. Requesting vote during October meeting.

692