City of Greensboro Personnel Policy Manual

City of Greensboro Personnel Policy Manuał

5.6 Any PLWOP that is purchased must be used within the calendar year, or the unused balance will be forfeited. 5.7 PLWOP is not considered “earned” leave. Thus, a PLWOP balance is not required to be exhausted before an employee is granted leave without pay. Payments for the PLWOP must be maintained during the extended leave without pay. 5.8 PLWOP will not have a negative impact on an employee’s service time with the City. 5.9 PLWOP is a pre-taxed, voluntary reduction in salary. If PLWOP is taken during the highest 48 consecutive months of salary, it could affect an employee’s monthly pension benefit at retirement. 6.0 PROCEDURES 6.1 PLWOP Purchase A. Once each year, employees will be given the opportunity to request PLWOP by electing it during online Open Enrollment. B. At the close of Open Enrollment processing the Department Director will receive a report listing the Employee and amount of PLWOP hours purchased. The Director must then notify P&C of any employee elections that are not approved prior to upload into the employee’s account. The P&C Rep, Business Partner or Benefits Assistant is responsible for communicating this deadline to the Directors. C. The value of the PLWOP is determined for each employee by multiplying the employee’s hourly rate of pay on December 31, times the number of hours being purchased. D. The total value of the PLWOP is deducted in 24 equal installments over the full calendar year. This deduction will be processed as a voluntary reduction in pay on a pre-tax basis. E. The amount of PLWOP requested will be added to the employee’s account and will appear as a separate leave balance on the employee’s pay check stub. The total value of the time purchased will be subject to a pro-rated reduction should the employee leave City employment prior to paying for hours used. F. Employees are responsible for verifying the PLWOP hours were awarded and payment was established by reviewing the January 15th paycheck. If the pay stub appears to be inconsistent, the employee must contact the departmental P&C Rep, Business Partner or Benefits Assistant immediately for corrections. 6.2 PLWOP Use A. In order to use PLWOP, an employee must submit a PTO–PLWOP request in the City’s time-keeping system in advance of the leave.

Table of Contents A B C D E F H I J K L List of Appendices G

F - Leaves of Absence

243