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guests over Group’s dates. All rooms determined to be occupied by Group’s attendees shall be
credited to block for pickup and commission purposes.
Sold Out In Advance
CHF - CO-OPERATIVE HOUSING FEDERATION OF CANADA
will
not be responsible for any
attrition damages if the FAIRMONT HOTEL MACDONALD represents itself as being sold out to
anyone attempting to make a reservation prior to the cut-off date and that no additional
reservations will be accepted on one or more nights of the groups’ in-house dates.
Mutual Cancellation Clause – draft pending
Room Setup
N/A
The following will be provided as part of the meeting room rental:
one room set up per day
includes one podium per meeting room
includes water stations
includes 1 easel per meeting room
the furniture per room is per the marketing material specifications (ie., we won’t be
charged if the Centre has to rent classroom tables to fill our set-up requirements) –
exhibit space is not expected to be included in this
Additional Fees
It is agreed that this contract includes all additional fees and service charges. CHF - CO-
OPERATIVE HOUSING FEDERATION OF CANADA will not pay additional fees over and
above at a future date than what has been discussed and agreed to in contract.
No Patch Fee
N/A
The Fairmont Hotel Macdonald will not charge the Group AV patch fees or any other penalty
fees should the Group decide to use an outside AV supplier.
Contracted Vendors
N/A
The Group may use its own vendors for these services provided that the Group’s proposed
vendors meet minimum standards established by the Fairmont Hotel Macdonald, including
insurance and indemnification requirements.
Force Majeure
If the Contract becomes impossible to perform by either party, but not limited to, acts of God,
war, government regulations, disaster, strikes, civil disorder, curtailment of transportation
facilities (which prohibit 25% or more of the meeting delegates from attending the CHF - CO-
OPERATIVE HOUSING FEDERATION OF CANADA conference), or other emergencies
making it illegal or impossible to provide the facilities or to hold the program, this Contract may
be terminated for any one or more of such reasons by written notice from one party to the other