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12

 HAVERGAL COLLEGE

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Course Calendar 2016–2017

iii. ensure that a student, and her parents as required, have the opportunity to present fully and

fairly their version of events and explanation and to have these taken into account by the

decision-maker;

iv. ensure that the decisions will be made in a fair and impartial way; and

v. document completely and accurately all aspects of the process and decision.

Investigation and Documentation

The general procedure that Havergal will observe to investigate and address any reports of breaches of

the Code of Conduct is as follows:

i. The teacher who observes or learns of the incident/behaviour will report it as soon as

possible to the Head of School (Junior or Upper).

ii. The Head of School will collaborate with the Assistant Head (Junior, Middle, Senior or

Boarding) in investigating the alleged breach of the Code of Conduct.

iii. The investigation will include an interview with all those who are alleged to be involved in

order to determine degree of involvement, facts and related issues.

iv. As part of the investigation, a student will be provided with an opportunity to explain her

conduct, respond to the allegation and be heard with respect to the incident/behaviour in

question.

v. The school will document all discussions and interviews undertaken by its employees.

vi. After initial interviews, the students, and parents as required, will be informed of the facts as

determined during the investigation.

vii. Initial interviews may conclude the process or indicate that further investigation is required.

viii. If a student denies an allegation and a matter of credibility arises, the student and her parents

will be given an opportunity to meet with the Head of School who will make the discipline

determination in order to present her version of events, including mitigating circumstances;

testing or challenging the evidence against the student; and make a submission as to possible

sanctions.

ix. Depending on the outcome of the investigation, the Head of School may determine that one

or more sanctions are warranted. Depending on the severity of the incident/behaviour, other

administrators may collaborate in determining the nature of the sanction.

x. Communication with the student, and parents as required, will clearly indicate the breach in

Havergal’s Code of Conduct and the consequences for infractions.

xi. Where a number of students are involved in a breach of the Code of Conduct, any written

communication from Havergal College will ensure confidentiality of individual students

by relaying only those circumstances relevant to the student who is receiving the written

communication.