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CHAPTER 8
Quality certification
system:
Scheme set up by exporting countries, by law or practice,
for certifying specifications. An importer must determine the
independence and prove the reliability of inspection and certification
institutions operating under such systems, which may be government
departments or private sector bodies. See also Certification body.
Quality control:
A systematic approach to inspection of products (services) during
the process of production (rendering) to ensure that the products
(results) meet the expected use or performance standards as well
as to identify the source of defects in materials used, workmanship,
performance, design or technique of production. See alsoAcceptable
quality level.
Quantity discount:
A price reduction granted by a tenderer linked to the quantity of a
proposed purchase. See also Cash discount and Trade discount.
Quotation:
Another term used for tender or offer. See also Bid, Offer and Tender.
Rate contract:
The system of establishing a price for supplies at that price over a
specified period of time. It is also sometimes referred to as a running
contract. See also Basic agreement.
Rating of vendors:
The evaluation and comparison of a tenderer’s performance,
principally with regard to quality, timely delivery and prices.
Rebate:
A sum of money abated by the tenderer to a buyer in consideration
of the purchase of a stipulated quantity or value of goods within a
stated period. See also Discount.
Recurring demand:
Procurement request(s) made by a user (department) on the basis
of continuing requirements. See also Non-recurring demand.
Registration of
interest:
To register all tenderers interested in the tender or prequalification
of a specific project. The register compiled is the basis for the
preparation of a short list and/or invitations to tender. See also
Prequalification and Short list.
Rejection advice
(note):
A communication by the buyer to the supplier notifying him of the
rejection of goods supplied or services rendered for reasons of non-
conformity to quality or breach of any other contractual commitment.
Remedies:
Corrective measures taken when directives have been breached.
Request for
quotations:
A procurement procedure frequently used in cases when clear
specifications and/or terms of reference permit offers to be obtained
by at least three tenderers in order to select the lowest offer to supply
the specified goods and/or services.
GLOSSARY