Special Event Brochure 2013

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What are the costs of renting
the venue?
Rental prices are quoted upon request
andbasedonspacesusedfortheevent.
Additionally, in-houseproductioncosts,
suchassecurity,setup,andbreakdown
crews, are itemized for each event and
includealllabornecessarytomakeyour
event a success.
How do I hold a date?
The desired date of your event can
be placed on hold. Once the client
confirmstheevent,Intrepidwillprovide
a contract. A 50-percent deposit of
the total fee is required. Deposits are
non-refundable.
Is insurance required for events?
Insurance is required for each event.
Specific insurance requirements are
listed in the special event contract.
What time can my event start
and end?
Rental fees are based on a four-hour
event.Overtimechargeswillbe incurred
for each additional hour or portion
thereof. Event setup may not begin
until the museum closes to the public.
Exceptions may be made depending
on the production and with manage-
ment approval.
Is there parking available for guests
at the venue?
Youmaycontractwithanoutsidevendor
for valet parking. Thereare commercial
parking lots within walking distance
of Intrepid.
Do you have any exclusive vendors?
Restaurant Associates is the exclu-
sive caterer at the Intrepid Museum.
From time to time, there may be other
exclusive vendors, which Intrepid will
communicate upon initial inquiry.
Intrepid also offers a preferred vendor
list for any of your other event needs.
Can more than one event occur at
the same time?
The Special Events department will
determine the number of events that
may occur simultaneously and will
ensure that any one event will not be
disrupted by another.
Is tenting permitted?
Tenting is permitted on the Flight
Deck and the Pier. Please see our
preferred vendor list in this brochure
for tenting companies.
Is security available for events?
Intrepid security is required for
each special event. Events requiring
additional outside security must be
approved bymanagement.
Is smoking permitted at the Intrepid?
New York City regulations prohibit
smoking anywhere on the premises,
including Pier 86. Individuals found
smokingwillbeaskedto leavetheevent
andthepremises.Smoking ispermitted
only outside the museum complex.
Does the Intrepid provide access
for persons with disabilities?
The Intrepid Museum complex is ADA
compliant, except for the Growler
Submarine and the Concorde.
Can banners, signs, or other décor
be hung in the event area?
Banners and signs are permitted for
your event. Clients will speak to the
event manager regarding specific
rulesandregulations.Existingmuseum
signage cannot be moved. All event
signage must be removed following
the event.
Does the Intrepid have
air-conditioning?
The interior of the museum and
the Space Shuttle Pavilion are
air-conditioned and heated.
How can we support the
Intrepid Museum?
By hosting an event at the Intrepid
Museum, you are providing valuable
support for the programs and services
we offer. In addition to the space
rental, we have a variety of member-
ship programs that may appeal
to you. Please visit our website at
for more
information. Additionally, donations
to the museum are always welcome
and will help support our mission and
educational programming.
TheIntrepidSea,Air&SpaceMuseum is
proudlysupportedbyTimeWarnerCable
and The Coca-Cola Company.
frequently asked questions
©
© Gustavo Campos Photography
© Wizard Studios
© Stacey Ilyse Photography
FOR PROOF ONLY 10.8.2013