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IN-MARKET TRAVEL
An In-Market expense is an expense incurred while traveling overseas that is paid by WSGO
offices or Agents for travelers and then cross charged or invoiced directly to the traveler’s
department.
Process for In-Market Travel and Expenses
x
The WSGO or Agent office emails each traveler a completed, individual In-Market
expense form with that traveler's portion of the expenses and associate's receipts.
x
The traveler forwards the email to their Director or above requesting approval and
coding.
x
The traveler's Director or above replies via email with their approval of the expense,
along with the appropriate account coding and a contact phone number (for any
questions).
x
The WSGO office will process a cross charge to the traveler’s department. The Agent
office issues a debit memo with the approval and supporting documents directly to WSI
AP for reimbursement.
Acceptable Travel Expenses
x
Hired car service
x
Meeting rooms (for seminars, Sourcing summit meetings, vendor meetings, etc).
x
Vendor appreciation events
x
Locally bought samples at crafts or artisan fairs (requiring local currency)
x
Inter-country flights where there was an unexpected change in travel plans, or
intercountry flights and travel plans in India, Indonesia and China
Not Acceptable Travel Expenses
x
Coffee or other drinks (Starbucks, etc).
x
Snacks
x
Group lunches brought into the office
x
Taxis
x
Retail Samples
x
Hotels – all hotels must be booked through BCD Travel
x
Booking standard in-country travel plans
Other Acceptable Expenses
x
Duties on product and panel samples that are shipped to/from countries for development
(Although we use our UPS & UTI accounts, there are additional duties that have to be
paid in order to clear customs). These expenses need to be sent directly to the