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Confidential — for Internal Use Only
Associate Handbook August 2016 |
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Obstruction of ICMA‑RC investigations:
including failure to provide information, providing false information, or
otherwise interfering with an ICMA‑RC investigation, whether for accident, harassment, workplace violence
or other investigation into possible policy violations, as consistent with applicable law.
Off-site misconduct:
refers to associates engaging in improper conduct away from the job that could result in
damage to ICMA‑RC, its operations or its reputation.
Overtime refusal:
including refusing to work overtime when required of your position.
Overtime, unauthorized:
working overtime without first securing approval to do so from your supervisor or
manager. Non-exempt Associates will be paid for any overtime actually worked, but are subject to discipline
up to and including discharge for doing so without authorization.
Performance problems:
including failure to meet performance standards, requirements or expectations; actions not
in keeping with the corporation’s Guiding Principles and its business and communication standards.
Possession of weapons/dangerous materials in ICMA‑RC offices or at ICMA‑RC functions at any location:
prohibition includes
bags, closets, or lockers or in any location while performing work for the corporation. This applies whether
or not the associate has a state or local gun-carrying permit or resides or works in a state or locality that is
covered by laws granting them the right to carry a concealed weapon.
Posting violations:
electronic posting on blogs or other social media not in keeping with ICMA‑RC policy
and standards due to its status as a regulated financial services provider; also includes the posting, defacing,
or removal of notices, signs, or writing of any kind — on or from corporate bulletin boards or corporate
property — without authorization from Human Resources or the division head.
Safety or environmental violations:
defined as any violation of any safety or environmental regulation or of
an ICMA‑RC safety or environmental policy, including, but not limited to: unauthorized removal or
modification of safety or environmental devices from equipment or willful failure to use prescribed personal
safety devices or personal protective equipment.
Security violations:
including granting access to or conducting unauthorized visitors into or throughout
ICMA‑RC facilities; giving one’s building or computer access codes to non-associates or unauthorized
associates; any unauthorized possession, use, distribution or removal of confidential information or data,
including personally identifiable information (PII) in any form. This policy does not bar any protected
concerted communications permitted under the National Labor Relations Act or any other law.
Sleeping/loafing:
including sleeping or inattention on the job or during training; inattention to the job during work
hours; loafing or intentionally evading work; or being away from one’s assigned work area without authorization.
Smoking violations:
smoking in areas of the workplace where smoking is prohibited by the ICMA‑RC smoking
policy, local office policy or local laws.
Solicitation:
including the unauthorized sale or distribution of fund-raising products or materials, handbills,
advertisements, or other printed or electronic material on ICMA‑RC property during work time and in
working areas.
Soliciting/recruiting of clients or associates:
generally refers to current or former associates who — within a year of
their departure — try to persuade current ICMA‑RC clients and/or associates to move their business or their
employment to another company or organization with which the solicitor is associated (unless this prohibition
is contrary to local or state law).