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File Management & CADD Standards Manual
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DOCUMENT FILE NAMING
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ALL DOCUMENTS ARE REQUIRED TO CONTAIN THE PROJECT NUMBER!
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This is the standard format for naming files other than AutoCAD within a job folder.
This is mainly for Word and Excel files but could include other file types.
A‐LTR‐Banks.J‐04C1234‐AddServAggree_2014‐09‐03.doc
Discipline ID
The Discipline ID exists to separate and group
documents together that are created by the
different disciplines. The Discipline ID should first be
based upon subject matter, and then if discipline
overlapping occurs or it is unclear as to which
discipline the document applies, it should be based on
the Author of the document.
A Architecture
B Accounting
C Civil
E Electrical
F Fire Protection
G Geotech
H Human Resources
K Marketing
L Landscape
M Mechanical
N Environmental
P Plumbing
Q Legal
S Structural
T Transportation
V Survey
Document Code
The Document Code assigns what type of
document it is. This is a basic 3 digit identification
to be chosen from the list below.
ADD
Addendum
BGT
Budget
CAD
CAD Tracking
CAL
Calculations
CON
Contract
DAT
Data
EML
Electronic Mail
FAX
Fax
FRT
Field Report
LEG
Legal Description
LTR
Letter
MEM
Memorandum
MTG
Meeting Minutes
OPC
Opinion of Probable Cost
PRP
Proposal
PRE
Presentation
RPT
Report
RFI
Request for Information
RFP
Request for Pricing
RTC
Response to Comments
SCH
Schedule
SOP
Stand. Operating Procedure
SOW
Scope of Work
TRA
Transmittal
TRK
Tracking
A ‐ LTR ‐ Banks.J ‐ 04C1234 ‐ AddServAggree _ YYYY‐MM‐DD.ext
Discipline ID
Document Code
Recipient
Job #
Description
Version Date
EXAMPLE
Section 1
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