CBA Record July_August 2016

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LPMT The Chicago Bar Association
Law Practice Management
& Technology Division
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CBA RECORD 53
continued on page 56
functions: “Disable Forward” and “Set
Expiration.” If you click Disable Forward
when sending an email, the recipient will
be unable to forward it. If you click Set
Expiration, you can set a date and time
for the message to expire, after which the
recipient will be unable to read it. Finally,
Virtru detects and automatically encrypts
outbound email that contains personal
Information such as social security num-
bers and credit card information.
If having an audit trail along with
encryption, including registered e-receipts,
time stamps and more appeals then check
out RPost’s Rmail service
which bundles email encryption with their
proof of delivery service and now even
electronic signatures. Rpost’s Rmail works
with Outlook, Apple, Android, BlackBerry,
webmail, LotusNotes and more. RPost’s
tools are not free, with a cost of about $129
per year for a solo. Once installed Rmail
adds a button to MS Outlook much like
Virtru. However, click on the button to
realize there are lot of options to consider
in addition to encryption. You can add
“side notes” for cc or bcc recipients, invoke
an esignatures, and send large attachments
via LargeMail transfer service. You can also
automatically convert attachments to PDF,
password protect the PDF, add a client/
matter number, and authenticate the email
with a digital seal. All these options can be
set as a standard default configuration, or
invoked when necessary. As you can tell,
it will behoove you to get a little training
with the representatives at RPost to make
sure you are getting the most out of this
sophisticated tool. The user experience
itself differs from the other two products
mentioned. If you do not predefine a
For more information on email encryption,
including demonstrations of these apps and
more, see the archived CLE program“Encryption
for Lawyers” (10/07/2015) and the How To…
videos at