111 / 132
111
Revised 8/2016
PR
Section 10: Appendix
Sample Press Releases
Re-type any stories you use from this manual. Don’t just fill in the blank lines in the sample
releases. Each press release should look as if you wrote it yourself. Use Club stationery for a
more professional look. All of the sample releases included in this kit are just that, samples!
Use your own ideas and your own language. Remember to answer the questions: Who? What?
When? Where? Why? How?
New Ruritan Club Officers Elected
____________ Ruritan Club Contact::
Name, address, and phone number
FOR IMMEDIATE RELEASE:
Date
Full name
of
City or Town
was elected President of the Ruritan Club for
year
at their
date
meeting.
Last name only
, a
occupation, employer, etc.
has been active in a number of community activities
including:
list activities
.
Other officers elected at the meeting were:
Name, City
, Vice-president;
Name, City
, Secretary;
Name, City
, Treasurer; and
Name, City
, for a three year term as Club Director.
Last name of President
and the other new officers will be installed at the club’s annual installation
banquet on
date
at
location
. The Ruritan Club regularly holds its monthly meetings on the
day of meet-
ing
of each month at
location
. Contact
name
for more information.
Add information about the club’s activities and use all or part of the “Ruritan Fact Sheet” in this
booklet.
Forwarding E-Mail
We discourage the forwarding of e-mail, such as
jokes, stories, warnings, news articles, etc., except
when specifically requested. Besides clogging the
already packed mail boxes of many, the potential
for sending computer viruses is a real possibility. If
you find it necessary to forward an e-mail that you
received, please do your recipients a favor and
send only the pertinent information. Before sending,
remove all of the extraneous information and
addresses that may appear.
Protect your E-mail Addresses
When sending e-mail to multiple recipients,
please use the “BCC” recipient line. In the old days
of typewriters and carbon paper copies, BCC stood
for Blind Carbon Copy, meaning that someone
was receiving a copy of the information without
the knowledge of other recipients. Names and
addresses in an e-mail’s BCC section can not be
inadvertently or intentionally added to undesired
mailing lists.
Large Attachments
Please do not send large e-mail attachments, such
as photos, graphics, articles, etc., unless specifically
requested. You may have a fast email connection
where you are, but most home users are still
connected via telephone lines. An attachment that
can be sent in seconds on a fast network can tie up
telephone modem for many minutes or hours.