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Revised 8/2016
Standing Committees of a Ruritan Club
(continued)
Finance Committee
The purpose of this committee should be to ensure that the club
operates on a sound financial basis. The Finance Committee shall be
composed of the vice president (who shall serve as chair), the treasurer,
and other members appointed by the president. The success of your
total club program this year will depend on the successful functioning
of this committee. More detailed information is found in the
Finance
Committee brochure
available from the club president.
Suggested Fundraising Projects
1. The vice president, as chair, should appoint a member to
keep a written record of the committee’s work.
2. The committee should meet as soon as possible after ap-
pointment to study the records of last year’s committee and
explore new ways to raise money.
3. The committee should set tentative objectives for the
coming year and estimate the income derived from proposed
projects.
4. The committee should meet jointly with the Objectives
Committee to coordinate the activities of both committees.
5. The prepared budget and proposed fund-raising projects
for the year will be presented to the club for adoption at the
January club meeting.
6. At the completion of each project, the committee should
meet and evaluate its work and prepare a written report for
the club secretary.
7. At the end of the year, the records of the committee should
be turned over to the new chair along with recommendations
for future projects.
8. All projects should be completed according to the dead-
lines set by the committee.
General Procedures
1. Review possible sources of income.
2. Propose practical fundraising methods and projects to meet the
club’s financial needs.
3. Prepare and present an annual operating budget to the club board
of directors prior to the January club meeting.
4. Periodically examine the financial status of the club and make ap-
propriate reports to the club board of directors.
5. Study the dues structure of the club and make recommendations for
changes to the club board of directors, if needed. The dues should be
sufficient to cover national dues, cost of meals, and other club operat-
ing expenses. Administrative expenses such as member meals, office
supplies, pins, etc. should be financed by dues. Fund-raising money
should only be used for service in the community. Expenses of club
delegates to the Ruritan National Convention are also a legitimate use
of fund-raising money.
6. Ensure that all income is presented to the treasurer and expenses
are paid by check as provided in the club bylaws. (It may be desirable
to have a petty cash fund for completing some projects. Expenditures
from this fund must be reported to the treasurer.)
Areas of Concern
Community Entertainment
Dance, play, community fair, circus, donkey baseball, donkey
basketball, amateur contest, talent contest, fall festival, beauty
contest, homecoming, July Fourth celebration, Labor Day event,
baby contest.
Selling Merchandise
Fruit cakes, U.S. flags, mulch, candy, light bulbs, brooms,
rummage sales, automobile name plates, rent booths at county
fair, Christmas trees, fire extinguishers, public auctions (farm
equipment and supplies, articles donated by merchants), garage/
yard sales, car washes, Christmas cards, candles, Christmas
wrappings, event advertising.
Serving Meals
Turkey dinners, oyster suppers, pancake suppers, sauerkraut
suppers (with pork), box socials, smorgasbords, chicken barbe-
cues, spaghetti dinners, homemade ice cream festivals, oyster
roasts, food at local games and fairs, fish fries, covered dish
dinners, and watermelon feasts.
SAMPLE ANNUAL BUDGET
Section A.
RECEIPTS FROM SPECIAL
FUNDRAISING ACTIVITIES
Advertising sold for District Yearbook 120.00
Sale of fruit cakes, etc.
450.00
Yard Sales
610.00
Meals and other projects
1575.00
Total
$2,755.00
EXPENDITURES
Ruritan National Foundation
$500.00
Community service projects (Scouts,
Youth athletics, Senior Citizen Home,
Food for needy, etc.) 2105.00
Miscellaneous 150.00
.
Total
$2,755.00
Section B.
RECEIPTS FROM DUES
35 members at $80 each
$2,800.00
10 new members at $5 each
50.00
Total
$2,850.00
EXPENDITURES
National dues, 35 members at $44 $1,540.00
Initaition Fees to National at $3 each 30.00
360 meals at $3.50
1,260.00
Postage, stationery, printing
210.00
Tickets for Officers to
District Convention
35.00
Past President’s Pin
5.00
New Member Kits
40.00
Expenses of Delegates to
National Convention
250.00
Total
$3,370.00
Club