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10640 – 100th Avenue, Edmonton, Alberta, Canada T5J 3N
8 www.matrixedmonton.comT.780.429.2861 F.780.426.7225
Toll Free 1.866.465.8150
CLAUSES TO ADD
Lowest Rate:
From the date of contract signing to group’s cut-off date, the hotel guarantees that no rates via published or
internet will be lower than the above group rate over the peak program dates. This does not include previously negotiated
corporate, wholesale and group rates.
Reservation Crosscheck
If there is a discrepancy between the Hotel’s reported pickup figures and the figures believed to be accurate by Group,
Group will furnish the Hotel with a list of attendees to be compared with the Hotel’s list of in-house guests over Group’s
dates. All rooms determined to be occupied by Group’s attendees shall be credited to block for pickup and commission
purposes.
Sold Out In Advance
CLIENT
should not be responsible for any attrition damages if the HOTEL represents itself as being sold out to
anyone attempting to make a reservation prior to the cut-off date and that no additional reservations will be
accepted on one or more nights of the groups’ in-house dates.
Room Setup
The following will be provided as part of the meeting room rental:
one room set up per day
includes one podium per meeting room
includes water stations
includes 1 easel per meeting room
the furniture per room is per the marketing material specifications (ie., we won’t be charged if the
Centre has to rent classroom tables to fill our set-up requirements) –exhibit space is not expected to be
included in this
Additional Fees
It is agreed that this contract includes all additional fees and service charges. CLIENT will not pay additional fees over and
above at a future date than what has been discussed and agreement in this agreement.
No Patch Fee
The Hotel will not charge the Group AV patch fees or any other penalty fees should the Group decide to use an
outside AV supplier.
Contracted Vendors
The Group may use its own vendors for these services provided that the Group’s proposed vendors meet
minimum standards established by the Hotel, including insurance and indemnification requirements.
Force Majeure
If the Contract becomes impossible to perform by either party, but not limited to, acts of God, war, government regulations,
disaster, strikes, civil disorder, curtailment of transportation facilities (which prohibit 25% or more of the meeting delegates
from attending the CLIENT conference), or other emergencies making it illegal or impossible to provide the facilities or to