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SECTION 13. RETIREMENT FUNDS
As it is the intent of the Town to maintain and keep current the liability of both the LEO Separation
Allowance Fund and the Retirement Healthcare Fund (OPEB), these funds will be transferred monthly from
the General Fund as accumulated within the payroll accrual database.
SECTION 14. LEGAL SERVICES
There is hereby authorized for Fiscal Year 2020, an agreement with the Town Attorney for legal services
establishing a monthly general legal retainer rate of $800 to cover attendance at Town Meetings, work
sessions, retreats, general consultation, advice, and the like. Charges on an hourly basis for work on specific
cases and projects will be at a rate of $220 per hour. When appropriate, assignment of legal matters to
associate attorneys will occur and charges applied per hour based on a rate range of $190 per hour for
associates and $95 per hour for paralegals. In addition, other reimbursements will include certain annual
dues to professional organizations and registration/hotel fees for attending specific annual conferences.
SECTION 15. SPECIAL AUTHORIZATION – TOWN MANAGER/BUDGET OFFICER
OR HIS/HER DESIGNEE
A.
Budget Transfer Authority
1.
May reallocate appropriations within or across functions and/or major categories as deemed
necessary and in accordance with Budget Transfer Policy. All budget transfers will be
reviewed and approved by the Budget Officer or his/her designee.
2.
May process interfund transfers as anticipated by the Budget Ordinance without additional
approval by the Town Council.
3.
May reallocate funds accrued as a result of personnel lapse salary for the purposes of
providing the Town Manager with reasonable flexibility to mitigate unforeseen
circumstances or effectively advance priorities operationally without unnecessarily
appropriating from fund balance. The Town Manager will provide a formal mid-year report
annually in January on the usage overall within the first six months and thereafter report to
Town Council in accumulative increments of $50,000. Use is subject to the Town
Manager/Budget Officer’s approval. This authority may not be designated.
4.
May reallocate personnel lapse salary for staff professional development and training
opportunities to promote and advance employee knowledge, skills and abilities including
tuition reimbursements as outlined in the Personnel Policy.
5.
May reallocate personnel lapse salary to implement market adjustments addressing
recruitment and retention issues within job classifications.
B.
Contract and/or Grants as Authority
1.
May execute construction or repair projects, which do not require formal competitive bid
procedures and for the purchase of apparatus, supplies, materials, service agreements,
equipment and rental agreements, which are within budgeted appropriations.
2.
May approve the application and execution of grant agreements to or from public and
nonprofit organizations, unless a grantor organization requires execution by the Town
Council.
3.
May execute contracts as the lessor or lessee of real property for a maximum duration of five
years or less.
C.
Special Appropriation Authorization
1.
May recognize and appropriate cost share reimbursements or other reimbursement types
and direct said funds back to the appropriate Departmental Budget.
2.
May recognize and appropriate donations received for restricted or special designations.