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MISSISSIPPI COMMUNITY COLLEGE BOARD
POLICIES AND PROCEDURES MANUAL
Section 1:
Board Operations
Title:
Board Minutes
Initial Date of Adoption:
August 6, 1986
Reference:
MS Code of 1972-Sec. 25-41-11
Revision Date:
November 19, 1999
Code Number:
1.7
Page:
1 of 1
BOARD MINUTES
Minutes shall be kept of all Board meetings, whether in open or executive session, showing the members present and absent; the
date, time and place of the meeting; an accurate recording of any final actions taken at such meeting; a record, by individual
member, of any votes taken; and any other information that the public body requests be included or reflected in the minutes. The
minutes shall be recorded within a reasonable time not to exceed thirty (30) days after recess or adjournment and shall be open to
public inspection during regular business hours.
The minutes of the Board shall be the responsibility of the Executive Director. In instances when the Board may find it necessary
to excuse the Executive Director, the Board chairperson shall be responsible for ensuring the minutes are kept prepared.
All proposed minutes shall become the official minutes upon approval by the Board.
The Executive Director may secure such assistance as is necessary for the preparation of the minutes or may designate staff to
prepare the minutes.
Any member may request and have recorded in the minutes an explanation of his/her vote provided such explanation is presented
in writing and does not exceed 100 words.