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GAZETTE
OCTOBER 1977
CORRESPONDENCE
NOTES
LAND REGISTRYMAPS
Tu r-v•
.
r^
I
Office of the Minister for Justice
The Director General,
Dublin
Incorporated Law Society
13 Deireah Fómhair, 1977
A Chara,
I am directed by the Minister for Justice, Mr. Gerard
Collins, T.D., to refer to your recent letter and enclosure
(ref: C/7) about maps for the Land Registry.
The Land Registry map is fundamental to the system
of registration and its accuracy is of the greatest
importance. You will note from Rule 56 that the maps
acceptable for registration purposes are Land Registry
copy maps and plans drawn on the current largest scale
map of the area published by the Ordnance Survey. Over
the years the Land Registry has accepted other maps but
this practice gave rise to many inaccuracies and
boundary conflicts. In order to deal with this problem the
Registrar of Titles decided that a preliminary quality
check should be made in the case of each sub-division
dealing lodged, and that if the map was found on
preliminary examination to be unsuitable for registration
purposes it would be returned immediately with a
rejection slip indicating in what way it was unsuitable.
It is in fact the practice in the Land Registry to accept
photocopies of maps where there is no alteration in
existing boundaries. Note (2) of the attached Rejection
Slip which is issued with every case rejected by the
Registry indicates this. In order to avoid confusion, it
would be helpful, when photocopies are submitted, if a
note could be attached or placed on them to the effect that
the plots are completely bounded by Ordnance Survey
detail, as it is difficult to differentiate between Ordnance
Survey boundaries and those plotted by subdivision
surveys when a photocopy is being inspected.
The delay on the part of the Land Registry in the
issuing of copy maps is mainly due to the continuous
expansion in demand for this service. However, additional
staff are at present being recruited and it is hoped that the
delay will be reduced substantially within a few months.
As the Ordnance Survey Office is the responsibility of
the Minister for Finance, any representations about the
increase in price of Ordnance Survey maps should be
addressed to that Minister.
(1) Boundaries submitted for registration must be clearly
defined on either
(a) Original Land Registry Copy Maps
(if suitable).
(b) Original Ordnance Survey Maps
(If suitable).
(c) Dimensioned plans at larger scales where
required for clarity of internal details.
(2) The map scale of Land Registry maps issued by
this Office corresponds with the map scale at which the
original holdings were registered. Where the current
largest scale map published by Ordnance Survey differs
from the scale of the copy map issued such copy map
will
not
be accepted for subdivision purposes, unless the part
being transferred is entirely defined by Ordnance Survey
detail .
(See Rule 56).
(3) Ordnance Survey Maps are accepted for
registration
only
in cases where such maps are the current
edition of the largest scale published.
(4). Dimensioned plans of large-scale surveys are
accepted for registration
only
in cases where the existing
Ordnance Map scale is inadequate for accurate internal
boundary definition. All such enlargements must be
plotted at an accepted metric scale and must be
accompanied by an accurate location map on the current
edition of the largest scale map published by Ordnance
Survey.
(5) Scheme maps must be plotted from site surveys
and must clearly show the reference number by which
each holding — or part of holding — is to be identified in
subsequent dealings and correspondence.
(6) Responsibility for the accuracy of areas and
boundaries given in documents lodged rests with the
applicant.
To ensure that the boundaries submitted for
registration reflect the applicants intentions, it is
recommended that:
(a) Boundary corners be unambiguously defined and
clearly marked on the ground
before survey is
carried out.
(b) Maps submitted for registration be prepared and
certified by competent Land Surveyors.
N. M. GRIFFITH, Registrar.
Mise, le meas,
D. Cole, Rúnaí an Aire.
REJECTION SLIP
MAPPING
1. The documents which accompanied
are not acceptable for registration for the reason(s) set out
under
below
(A) The map is not on the current largest scale published
by Ordnance Survey
(See Rule 50 of the Land
Registration Rules 1972).
(B) The map is a photo copy/tracing
(See Rule 56).
(C) The enlargement supplied cannot be accurately
related to Ordnance Detail on the Land Registry
Map.
(Rule 174/4).
(D) Boundaries are not clearly and unambiguously
defined.
(See Rule 53).
CERTIFACATE OF REASONABLE VALUE
Department of the Environment
Dublin 1.
12th October, 1977
Mr. James J. Ivers,
Director General,
The Incorporated Law Society of Ireland,
Dear Mr. Ivers,
I am directed by the Minister for the Environment to
refer further to your letter of 12th ult. regarding
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