Cisco WebEx Training QRG - Coordinator

Set Date and Time In the Date and Time section, do the following: 1. From the Starting time and Time zone drop- down fields, select the month, day, year, time of day, morning or afternoon (a.m. or p.m., respectively), and the time zone. 2. Below the Time zone drop-down field, select attendee options. 3. From the Occurrence options, select the appropriate option. a. Single session class – One-time class; does not repeat. b. Recurring single-session class (attendees register for one session) – Single class that recurs on a specific schedule with an ending date. If you select this option, you define the times when the class is presented. c. Multiple-session course (attendee register for entire sequence) – Series of courses over time. If you select this option, you define the times when the class is presented. d. Schedule irregular sessions (each session may be edited separately later) – Single session class that does not occur regularly. Participants must register for one class. 4. From the Estimated duration drop-down lists, select the hours and minutes the class is expected to last. Registration In the Registration section, do the following: 1. Beside Attendee Registration , click the Require registration checkbox to make registration restricted only to invited attendees 2. To accept attendees automatically or have the ability to reject attendees, do the following. a. To automatically accept attendees, click the checkbox for Automatically approve all registration requests (checked by default). b. To approve or reject each registration individually, click to remove the checkmark from Automatically approve all registration requests .

Customize Registration Form If you select Automatically approve all registration requests , select the options to add and add custom options as needed. 1. After selecting Automatically approve all registration requests, click Customize form. 2. Optionally, from the Based on form drop-down list, select a pre-defined form. 3. In Standard Options section, do the following: a. In the Checkmark column , click the check box for each field to include in the registration form. b. In the Required column , click the check box to make the field required.

Attendees In the Attendees section, do the following: 1. Click Invite Attendees to add attendees to the session.

2. From the Invite Attendees screen, New Attendee section, complete the required fields at a minimum. Add the remaining fields as required. 3. Click Add Attendee . The person’s name is added to the Attendees to Invite table.

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